Admin & Bookkeeping Assistant

About the Job

Admin & Bookkeeping Assistant

Location: Woburn, MA

Job Type: Full-Time (Part-Time considered for the right candidate)

About the Role

We are looking for a reliable and detail-oriented Admin & Bookkeeping Assistant to support our day-to-day financial and office operations. This role focuses primarily on accurate data entry into QuickBooks, along with light administrative support.

This is a steady, low-drama role ideal for someone who is organized, consistent, and takes pride in keeping things accurate and up to date.

Responsibilities:

Bookkeeping Support (Primary):

• Enter credit card transactions into QuickBooks.
• Input vendor bills, utility bills, and expenses.
• Maintain accurate categorization and records.
• Organize receipts and supporting documentation.
• Assist with month-end preparation.

Administrative Support (Secondary):

• Answer and route phone calls (low volume).
• Provide general office support as needed.
• Assist with basic coordination and organization tasks.

Qualifications:

• 1-3 years of administrative or bookkeeping experience preferred.
• Familiarity with QuickBooks (or similar accounting software).
• Strong attention to detail and accuracy.
• Organized and dependable with good follow-through.
• Comfortable handling routine, repetitive tasks.
• Professional and courteous communication skills.

Nice to Have (Not Required):

• Experience with Salesforce or CRM systems.
• Experience working in a small business environment.

Compensation:

• Competitive hourly pay based on experience.
• Flexible for full-time or part-time candidates.

Why This Role:

• Stable, predictable workload.
• Clear responsibilities and expectations.
• Opportunity to support core business operations.
• Low-stress office environment.

If you are detail-oriented, reliable, and enjoy keeping things organized and accurate, we encourage you to apply.

About the Company

We believe that Bright Minds Make Light Work™. Since 2003, our team of innovators, engineers, and creators has been revolutionizing the way the world experiences light. From our headquarters in Woburn, MA, we design, develop, and manufacture cutting-edge LED components and modules that power lighting solutions in homes, businesses, and critical industries like science, medicine, aerospace, and the military.Our mantra, Bright Minds™, reflects our commitment to fostering a culture of ingenuity, collaboration, and excellence. We are more than a workplace-we're a team of diverse, driven individuals united by a passion for innovation and an unrelenting focus on delivering exceptional results. We value growth and celebrate our people. By promoting from within and rewarding outstanding work, team contributions, and commitment, ensures that talent and dedication never go unnoticed.Our compensation and benefits are crafted to attract and retain the best. In addition to competitive base salaries, we offer quarterly bonuses, profit-sharing opportunities, and a robust benefits package, including: a group wide Fidelity 401(k) plan with a generous 6% company match. The Gradifi program, helping employees pay off student loans or save for their children's education.Comprehensive healthcare, dental, life, and disability coverage-with 100% of premiums covered for individuals.We are proud to be recognized as a leader in innovation and growth. We've been named one of Red Herring's Top 100 Most Innovative Companies in the Americas and featured in Inc. Magazine's list of fastest-growing manufacturing companies in the U.S.. Our patented technologies are trusted by some of the world's most iconic brands and can be found in over 40 countries worldwide. If you're ready to bring your Bright Mind™ to a team that's transforming the lighting industry, we want to hear from you!