Clerical Assistant 3

Clerical Assistant 3

Become a Clerical Assistant 3 with the Pennsylvania State Police and help keep Troop K, Philadelphia Administrative Office operating smoothly. In this role, you will handle key clerical tasks that support both staff and essential police functions. The position provides a stable work environment where you can grow your abilities and contribute to an important mission. Join a team that depends on organized, dedicated individuals to keep things moving forward.

This position supports the daily administrative operations of Troop K by completing a wide range of clerical tasks. It plays a key part in keeping records, reports, and office functions accurate and well organized. As a Clerical Assistant 3, you will perform the following duties:

• Timekeeping Support: Audit and code time, attendance, and overtime information
• Report Processing: Enter and manage information in the Records Management System (RMS) and process jurisdictional discovery requests
• Mail Handling: Prepare and track outgoing mail and distribute various incoming correspondence from Headquarters
• Document Maintenance: Update the Troop library of task force plans, prison updates, and evacuation plans and maintain administrative files
• Typing Tasks: Prepare correspondence, reports, form letters, and official documents drafted by Troop Command Staff
• Special Processing: Handle confidential expenditures and process firearm qualification proficiency sheets

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must have at least two years of experience processing invoices, payments, and managing financial accounts.
• You must have at least two years of experience preparing and formatting various correspondence, forms, and reports.
• You must have at least two years of experience maintaining databases, spreadsheets, and logs.
• You must have at least two years of experience processing incoming and outgoing mail.
• You must have at least two years of experience utilizing various office equipment such as a personal computer, copying machine, facsimile machine, and postage meter.
• You must be able to perform essential job functions.

• Two years of experience using SAP

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.