Administrative Assistant (Logistics)

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all. We are proud to have been named National Apartment Association's 2025 Top Employer in the Supplier Category. $21.00 - $22.00 / Hour Based on Experience PLUS Quarterly Bonuses! Full Time: Monday-Friday, 8:00 am - 5:00 pm. Guaranteed 40 hours per week plus overtime opportunities and no weekends! We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off, and more! Employee Discount Program! Long-term Career Opportunities! Many of our leaders started with Chadwell looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country. Named Top Companies in USA 2022, 2023, 2024, and 2025! Overview Chadwell Supply is a successful family owned maintenance supply company with 29 Branches Nationwide. The Warehouse Construction Admin provides direct assistance to the Warehouse Director in a variety of administrative tasks regarding ongoing and upcoming projects. This position will also be responsible for maintaining multiple department reports to ensure the MRO Operations department is functioning at optimal performance levels. The Warehouse Administrative Assistant Set up and apply for required licenses and permits. Provide required documents to obtain permits for warehouse construction. Pay fees for licenses, permits, and other requirements as needed. Set up and cancel gas and power in warehouse locations as needed. Work with vendors to purchase materials and products as needed for a new branch. Partner with New Warehouse Director to develop project schedule for ongoing projects. Manage and oversee project plans for ongoing and upcoming projects. Organize and attend meeting with landlords to obtain information regarding progress with ongoing progress. Provide weekly, monthly, and quarterly updates regarding ongoing warehouse construction. Track and report locations and quantities on all electrical material handling equipment such as forklifts, order pickers, reach truck, electric pallet jacks etc. Track and monitor pending orders in Excel and include estimated ship dates, inventory, delays, and contact/vendor information. Assist with leasing handling materials. Update calendar and schedule meetings for department as requested. Analyze data based on information from IT, Stock IQ, Great Plains data, Sales Pad, and other software to create reports for manager. Monitor a variety of reports to ensure optimal department performance. Able to answer calls with a clear and friendly tone. Become proficient with Chadwell Supply’s technological systems as required for job duties. Be able to meet stringent timelines while maintaining proper procedures. Maintain electronic files accurately. Requirements You must be 18 years or older. You must have 3 years of experience in computer operation. You must be extremely proficient in Microsoft Outlook, Excel and Word. Ability to create Power Points or have the ability to learn. Demonstrate excellent problem-solving skills. Able to meet travel requirements for training.