Payroll Specialist -- Multi-State Company

Job Description

Job Description

Payroll Specialist — Multi-State Company

Location:  Metuchen, New Jersey (on-site)

Type:  Full-time

Compensation:  $80,000 – 100,000, plus benefits, 401(k) with match, and PTO

About the role:

We are a specialized heavy-haul and transportation company running payroll across 20+ state tax jurisdictions, with union and prevailing-wage work layered on top with over 150 employees. This is a hands-on role for someone who owns the payroll cycle end to end — from timesheet review through GL reconciliation — and who can also support HR, onboarding, and day-to-day accounting.

You will be the person employees, managers, and auditors come to with payroll questions. We need someone accurate, unflappable, and comfortable working to a deadline every week.

What you'll do:

Payroll processing:

•     Review timesheets, chase missing time, and process corrections

•     Verify driver hours, mileage, heavy-haul premiums, and special pay

•     Review OT, PTO, and sick time; enter commissions, bonuses, and additional pay in ADP

•     Complete and audit other departments' payroll prior to processing

•     Process deductions, benefits, 401(k), and garnishments

•     Balance, correct, and submit payroll

Union & prevailing wage:

•     Verify jobs, rates, classifications, and fringe benefits

•     Process union and prevailing-wage requirements

•     Prepare and file certified payroll, WH-347, HUB, and NJEDA reporting

•     Prepare audit reports for union funds and other entities

Compliance & reporting:

•     Manage multi-state tax jurisdiction setup and filings

•     Handle garnishments, child support orders, and court orders through resolution

•     Complete employment, income, unemployment, and disability reporting, including medical time and union dues

•     Resolve payroll issues and complete outstanding reports and management requests

•     Turn around reporting requests for safety, operations, and finance

Accounting & HR support:

•     Reconcile payroll, deductions, funding, and the payroll GL

•     Reconcile company credit cards and support AP in Sage 300

•     Support general accounting: journal entries, account reconciliations, and month-end close

•     Onboard new employees — offer paperwork, I-9 and E-Verify, W-4 and state withholding, direct deposit, benefits enrollment, and ADP setup

•     Provide daily ADP and HR support to employees and managers

•     Projects within and outside of Payroll as needed

What you bring:

Required:

•     3+ years of full-cycle payroll experience, including multi-state

•     Hands-on ADP experience (Workforce Now or comparable)

•     Working knowledge of general accounting — debits and credits, reconciliations, GL coding

•     Experience with garnishments, child support, and court-ordered withholding

•     Strong Excel skills and real attention to detail

•     Ability to handle confidential information with discretion

Preferred:

•     Union and prevailing-wage payroll, certified payroll, and WH-347 reporting

•     New Jersey public-works experience (NJEDA, HUB reporting)

•     Sage 300 or comparable ERP

•     Transportation, construction, or heavy-haul industry background

•     FPC or CPP certification

Izzi Trucking and Rigging is an equal opportunity employer.