Administrative Assistant II, Part-Time

Part-Time Staff Position

This position supports the administrative, public and student facing operations of the Speech, Language and Hearing Center.

The schedule is Monday - Thursday, 8:30am to 4:30pm. Occasional off hour events may require attendance with advanced notice. Primarily on-site required, with limited remote work flexibility based on operational need and supervisor approval. Hours/week and months/year: 28 hours/week and 52 weeks/year. FLSA status: Non-Exempt, Hourly.

The general purpose of this position is to maintain the day-to-day functioning of the SLHC and assist with the functioning of the Hearing Aid dispensary. This includes managing office correspondence, including postal mail and email communications, and appropriately directing phone calls. The position also requires maintaining appropriate interpersonal relationships with students, faculty, staff, peers, and clients while ensuring the confidentiality of faculty, student, and staff records. Additional duties may be assigned as needed.

Responsibilities include maintaining client files, both electronic and paper, records attendance and payment records electronically using excel spreadsheets, generating invoices, and collecting all payments. Communicates with clients, clinicians, the clinic director, and clinical educators via telephone and email to schedule and confirm appointments and communicate cancellations. These responsibilities require compliance with all HIPAA and FERPA regulations. Deliver all monies received at the Speech Center to the Bursar office on campus in a timely manner.

Assists in creating the clinic schedule for the semester on ClinicNote and Microsoft Word. This includes assigning all treatment rooms for the clients, posting a schedule for clinicians and clinical educators, and setting up the cameras to record the weekly sessions for the entire semester. Troubleshooting the camera system and assisting students with accessing the recorded sessions.

Order all supplies for the office, treatment rooms, and testing materials. Communicates with any vendors, building managers, and landlords at 30 Hempstead to resolve any issues that arise. Make sure invoices are paid. Supervises work-study student(s), assigning tasks and following up to ensure tasks are completed in the absence of the director. Arrange room reservations, set-up, breakdown and media requests as needed.

Prepare and facilitate processing and compliance of affiliation agreements between Molloy University and various external sites such as hospitals, nursing homes, schools, and rehab centers. Ensure contracts are valid, obtain all signatures and track all expiration dates. Create renewal contracts and monitor and record all expiration dates on Calipso.

Required minimum qualifications include some college and 1 to 3 years of work related experience. Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) is also required.

The position requires daily contact requiring courtesy, discretion, and sound judgment.

The hiring hourly rate for this position is $22.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices.