Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support leadership for a firm in West Chester, Pennsylvania. This is a long-contract position with the potential to become permanent and is ideal for someone who excels at keeping schedules organized, coordinating logistics, and managing shifting priorities with professionalism. The person in this role will help create structure for executive operations by overseeing calendars, planning travel, and ensuring meetings and commitments stay on track.

Responsibilities:

• Manage complex executive calendars, schedule appointments, and resolve conflicts to keep daily priorities aligned.

• Arrange domestic and/or business travel plans, including itineraries, bookings, and related logistics.

• Coordinate meeting details for executive discussions, ensuring timing, materials, and participant communication are handled efficiently.

• Monitor changing priorities and adjust schedules or travel plans as needed to support business needs.

• Serve as a reliable administrative partner by keeping leadership informed of upcoming commitments and deadlines.

• Organize travel-related information and confirmations so executives have clear, accurate plans before departures.

• Support smooth day-to-day executive operations

• Proven experience in an Executive Assistant or closely related administrative support role.

• Strong background in calendar management and coordinating executive-level schedules.

• Demonstrated ability to book and manage travel arrangements with accuracy and attention to detail.

• Proficiency with Google Workspace tools and Slack for communication and coordination.

• Excellent organizational skills with the ability to prioritize multiple tasks effectively.

• Strong written and verbal communication skills with a clear and detail-oriented approach.