Office Manager

Job Description

Job Description

We are looking for a detail-oriented Office Manager to join our team in Bedford Heights, Ohio on a Contract basis. This role combines hands-on bookkeeping with day-to-day office coordination, making it ideal for someone who is comfortable managing financial processes while keeping administrative operations running smoothly. The successful candidate will support accurate recordkeeping, provide dependable customer and office support, and help maintain organized business documentation across multiple systems.

Responsibilities:
• Oversee daily bookkeeping activities by entering financial transactions, updating records, and maintaining accuracy across accounting and business systems.
• Manage incoming and outgoing payments, including invoice processing, receivables tracking, and timely follow-up on account activity.
• Perform regular reconciliations for bank accounts and credit card statements, investigating variances and resolving discrepancies promptly.
• Prepare deposits and organize financial backup documentation to support reporting and audit readiness.
• Assist with compiling financial summaries, sales-related reporting, and year-end tax documents such as 1099 information.
• Work with internal leadership and external accounting partners to support month-end close activities and profit-and-loss reporting.
• Maintain orderly company files, customer records, and administrative documents in both physical and digital formats.
• Provide front office assistance by supporting reception needs, coordinating schedules, preparing meetings, and responding to general administrative requests.
• Create and update business documents such as correspondence, proposals, contracts, and reports while helping manage office supplies and operational needs.
• Contribute to compliance and marketing support by maintaining current documentation and assisting with materials using tools such as Adobe Acrobat, Photoshop, Dropbox, and Google Workspace.• At least 3 years of experience in bookkeeping, accounting support, or office management.
• Practical knowledge of accounts payable, accounts receivable, bank reconciliations, and financial record maintenance.
• Proficiency with QuickBooks or similar accounting software, along with strong Microsoft Office skills, especially in Excel.
• Ability to prepare accurate financial data and support reporting processes with a high level of attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and priorities independently.
• Clear written and verbal communication skills for working with customers, colleagues, and external partners.
• Experience providing administrative or customer-facing office support in a business environment that requires attention to detail.