10353 - Administrative (Dispatcher)

Administrative (Dispatcher)

Salary Range $25.00 - $25.00 Hourly Position Type Full Time Education Level High School Category Distribution - Shipping

Description

Barcel USA takes pride in our people-centric culture - We Value the Person is our Core Belief. In addition to competitive pay and comprehensive benefits, we are committed to providing a safe and inclusive work environment that appreciates all dimensions of diversity, promotes personal and professional development opportunities and allows our associates to be their authentic selves.

Manage Distribution Center tasks within standard policies. Collaborate with Distribution Center personnel to accurately ensure that all Inbounds and Outbounds are received and shipped on time without discrepancies in the WMS and ERP system. This position has the responsibility for the Distribution Center performance reporting and all other needed administrative activities.

Responsibilities

• Assist in the creation and follow-up of raw material purchase orders.
• Enter and maintain raw material data in ERP/MRP systems, including receipts, stock movements, and supplier information.
• Assist with invoice matching and submit paperwork to finance for processing.
• Greet and check in truck drivers using the Bitam system (or equivalent).
• Verify incoming truck/trailer and seal numbers against shipping documents before unloading.
• Inspect arriving trailers to ensure cleanliness, integrity, and compliance with safety and hygiene standards.
• Create and complete reception forms for all incoming shipments.
• Coordinate with warehouse staff to confirm receipt, proper labeling, and correct storage of materials.
• Prepare and file documentation such as material specifications, Certificates of Analysis (CoA), and Safety Data Sheets (SDS).
• Ensure all relevant documentation is attached to raw material samples for the QA department.
• Check documentation accuracy for incoming shipments and report discrepancies to the Senior Administrator or QA.
• Maintain organized records for audits, inspections, and internal reference.
• Support physical inventory counts and help resolve discrepancies.
• Ensure the cleanliness and organization of raw material storage areas in coordination with warehouse staff.
• Perform general administrative tasks, including scanning, filing, reporting, and inventory updates.
• Communicate with procurement, quality, and production teams to support daily raw material needs.
• Must be able to prepare raw materials for production on a daily and weekly basis according to the scheduled production plan
• Flexible Schedule and shift (Day or Afternoon), including weekends

Qualifications

• High school diploma or equivalent required
• Associate's or bachelor's degree in supply chain, logistics, business administration, or related field preferred
• 1–3 years of experience in inventory control, warehouse operations, or raw material handling (preferably in manufacturing, food, or pharmaceutical industries)
• Experience with ERP/MRP systems (e.g., SAP, Oracle, NetSuite) preferred
• Familiarity with quality assurance documentation (CoAs, SDSs) is an asset
• Proficiency in ERP/MRP systems and Microsoft Excel (pivot tables, VLOOKUPs, etc.)
• Basic understanding of inventory management principles
• Knowledge of safety and hygiene standards related to raw material storage and handling
• Capable of multitasking and prioritizing tasks in a fast-paced environment
• Ability to lift moderate weights and navigate warehouse environment
• Willingness to work flexible hours if needed (e.g., during deliveries or physical inventory counts)
• Bilingual (English/Spanish) a plus.

Barcel USA LLC is an equal opportunity employer with a policy that provides equal employment opportunity for applicants and employees regardless of race, color, religion, disability, gender, age, national origin, sexual orientation, gender identity, marital status, pregnancy, veteran status, or any other classification protected by law. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, reassignment, layoff, discharge, education, training, and all other working conditions.