Business Office / FPP Administrative Assistant

Position Summary This position will provide administrative, organizational and technical support to the Executive Director of Business Services, the Business Office & FPP Departments. Essential Duties and Responsibilities Provides direct support to the Business Office & FPP departments, coordinating efforts of the team. Acts as a main point of contact for the departments. Backs up the Procurement Specialist to list and reconcile all auction items. Files all 1st Report of Injury forms for Work Comp claims in a timely manner. Serves as liaison between the district and Insurance Agency in processing district Certificates of Insurance. Assists with processing of deposits in the Finance system. Manages internal communications for the Executive Director of Business Services. Manages content for department web pages. Prepares materials, coordinates and communicates the quarterly Finance Meetings with district staff. Acts as a back‑up to AP for processing payroll‑related vendor payments. Assists with digitizing, organizing and storage of departmental documents of record. Provides back‑up support for student transportation fee‑option issues and questions. Assists in the preparation and creation of the district's Budget Book. Assists in the preparation and reporting for the Levy Certification and Truth‑In‑Taxation communication. Assists with job posting requisitions and new hire forms for FPP and Business Services. Assists with FPP updates and audit preparation. Completes all other duties as assigned by the Executive Director of Business Services. Position Qualifications High school diploma or equivalent required with preference for post‑secondary work concentrating in business, accounting or project‑management courses. Bookkeeping experience may be helpful. Proficiency in Microsoft Office and Google Documents. Ability to multitask in a fast‑paced environment. Excellent oral and written communication and proofreading skills. Technical skills to operate and troubleshoot office equipment. Ability to use judgment to be an asset to the department's organization. Eligibility and Location Location: District Office/District Wide Schedule: 261 days a year (includes 13 paid holidays). Start/End times TBD. Pay Range/Classification: Position classified B‑2‑3 Date Posted: 7/9/2026 Date Available: 08/03/2026 Benefits Paid vacation, personal, and sick leave. 12 paid holidays each year. Employees eligible for benefits on day one of employment. Full‑time benefits for 0.75 FTE or 30+ hours per week include medical, dental, vision, prescription, and legal insurance. Part‑time benefits for 20–29.99 hours per week include vision and legal insurance. Dental plans include orthodontic care. Long‑term disability and life insurance for staff over 30 hours per week. Tax‑free flex spending accounts for health, dental, orthodontic, vision, and dependent care. Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities and supports workforce diversity. #J-18808-Ljbffr