IT Business Operations Specialist

IT Business Operations Specialist

Job Location: Remote - USA Contract to Hire

Job Responsibilities:

• Key subject matter resource for both the IT VMO and ITFM verticals, which sit within the IT Governance function.
• Engage new Vendors to gather on-boarding documentation to ensure that Vendors are set-up in a timely fashion, working closely with Sourcing, Legal, Finance, and other teams to gather, collect and enter the necessary information into SAP.
• Submit contract requests to the Legal dept. CDA/MSA/& Work Orders. Liaise between Vendor, Legal, and Sourcing to ensure terms of contracts are finalized and executed in a timely fashion so that the project, service, or goods are started, rendered, or delivered on time.
• Enter Purchase Requisitions (PR) into iBUY, track Purchase Orders (PO) progress; monitor and ensure POs do not run out of funds. Reconcile PO receipts for goods & services with the three-way match process; to ensure timely payment of Vendor invoices. Monitor and ensure PO's are closed out with budget cycles and/or duration of the contractual obligation.
• Address invoice holds & resolve issues such as but not limited to incorrect receiving, 3-way match discrepancies, overbilling, lack of funds, incorrect billing, missing purchase order number on submitted invoices, etc. Serve as the key point of contact for the Accounts Payable team
• Conduct vendor business reviews with key vendors to evaluate vendor performance, discuss new capabilities, and ensure adherence to contractual obligations. Help to monitor degradation in vendor performance
• Produce and analyze KPI's, dashboards, and other analytics to measure & improve performance
• Coordinate cross-functional teams, and communicate with internal and external parties, while meeting tight deadlines
• Gather functional and business requirements and rapidly translate that information into a working set of operational and financial models, dashboards, and management reports (leveraging Apptio and other reporting tools)
• Demonstrate knowledge of the underlying data, where it comes from, and the ability to reconcile and check data quality, including financial and consumption records. Conduct data quality reviews and work with feed owners where needed.
• Prepare monthly financial reports, metrics and variance analyses for Technology leadership including budgeting, forecasting, and recommendations for remediation where needed.

Training Responsibilities: (Required)

• Complete all assigned and required training satisfactorily and on time
• For people managers, ensure your associates attend and complete all required training satisfactorily and on time.

Minimum requirements:

• Bachelor's degree in Business Administration, Finance, Computer Science, Information Technology, or related field.
• 3-5 years of experience in Finance or Accounting – preferred. With direct experience in procure to pay and/or accounts payable.
• Experience working with Microsoft Suite products (Word, Power Point, Excel, SharePoint).

Knowledge and Skills

• Excellent verbal and written communication skills
• Strong problem solving & analytical abilities
• Strong competency skills are required in the following areas: basic accounting, financial analysis, procure to pay, and contract review.
• Facilitation skills to increase the adoption of processes and tools with other groups
• Strong interpersonal skills and commitment to teamwork and partnerships.

About us: Founded in 2007, InterSources Inc is a Small Business Enterprise (SBE), Minority Business Enterprise (MBE) & Women-Owned Small Business (WOSB) Certified Company specializing in providing IT Consulting, IT Staffing Solutions, and Software solutions. We have been recipients of Various Awards under "Fastest Growing IT Consulting and Software Company " and "Excellence in Technology Services "