Operations Administrative Assistant

UPS Healthcare Precision Logistics Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowpeople with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. Main Duties and Responsibilities Computer & Documentation: Utilize MS Outlook for constant communication with agents and Excel for tracking inventory and shipment data. Import/Export Coordination: Prepare and review shipping papers and import documentation in accordance with global guidelines. System Management: Learn and master our internal transportation system (Maestro) to update milestones, create flight plans, and enter data into the TMS. Tracking & Manifesting: Ensure all recovered shipments are scanned upon arrival, checked against the manifest for weight/piece count, and "Post-flighted" to confirm departure. Communication: Create pre-alerts for global agents and escalate any logistical concerns to senior leadership immediately. Warehouse Support: Handle dry ice safely, replenish shipments based on temperature needs, and maintain an organized, clean workspace. Compliance: Complete GxP documentation logs and ensure all labeling (weight, orientation, etc.) is 100% accurate. Required Skills & Qualifications Computer Proficiency: Strong experience with Microsoft Excel and MS Outlook is required. Logistics Background: Previous experience working with import documents and shipping procedures. Attention to Detail: Ability to maintain "zero-error" accuracy while working in a fast-paced environment. Cold Chain Knowledge: Experience with cold chain management or handling dry ice is a major plus. Flexibility: Ability to be flexible with shift hours to meet the "Next Flight Out" demands. Physical Requirements: Ability to assist in the recovery, unloading, and tendering of shipments to airlines (Forklift certification desired). Compensation & Benefits Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $22.75 per hour to $24.25 per hour. Pay is based on several factors including but not limited to, market location and may vary depending on job-related knowledge, skills, and education/training and a candidate's work experience. Hired applicants may be eligible for Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law. Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law. Basic Qualifications: Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.