Executive Assistant

Executive Assistant at Plugandplaytechcenter. About the role As an Executive Assistant at Plugandplaytechcenter, you will play a vital role in supporting the executive team and ensuring the smooth operation of daily activities. This position requires a proactive individual who can manage multiple tasks efficiently while maintaining a high level of professionalism. You will be responsible for coordinating schedules, organizing meetings, and facilitating communication across various departments. Your contributions will be essential in helping our team achieve its strategic goals in the fast-paced environment of a leading innovation platform. Key facts Location: Barcelona, Barcelona Engagement: Full-time What you'll do Manage the executive calendar by scheduling appointments, meetings, and travel arrangements, ensuring optimal time management for the executives. Prepare and organize meeting agendas, take minutes during meetings, and follow up on action items to ensure timely completion. Serve as a liaison between executives and other team members, fostering effective communication and collaboration across departments. Handle confidential information with discretion and maintain the highest level of professionalism in all interactions. Assist in the preparation of reports, presentations, and other documents, ensuring accuracy and attention to detail. Coordinate logistics for events, conferences, and team-building activities, ensuring all aspects are executed seamlessly. Monitor and manage office supplies and equipment, placing orders as necessary to maintain an efficient working environment. Conduct research and compile information as needed to support executive decision‑making processes. Assist in onboarding new employees by coordinating training schedules and preparing necessary documentation. Maintain an organized filing system for both physical and digital documents, ensuring easy access to important information. Support the executive team in special projects and initiatives, contributing to the overall success of the organization. Foster a positive office culture by promoting teamwork and collaboration among staff members. Requirements Proven experience as an executive assistant or in a similar administrative role, preferably in a fast‑paced environment. Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Excellent written and verbal communication skills in both English and Spanish, with the ability to communicate clearly and professionally. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Strong attention to detail and a commitment to producing high-quality work. Ability to handle sensitive information with confidentiality and integrity. A proactive approach to problem‑solving, with the ability to anticipate the needs of executives and the team. Flexibility to adapt to changing priorities and work under pressure in a dynamic environment. Strong interpersonal skills, with the ability to build relationships and work collaboratively with diverse teams. Nice to have Experience in the tech or startup industry, with an understanding of the innovation ecosystem. Familiarity with CRM software and other business management tools. Additional language skills beyond English and Spanish, which can enhance communication with international partners. Previous experience in event planning or coordination, with a knack for organizing successful gatherings. Skills & tools Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Familiarity with project management software (e.g., Asana, Trello) Basic knowledge of financial software or budgeting tools Strong research skills and ability to synthesize information quickly Practical notes This position is based in Barcelona, and candidates must be eligible to work in Spain. The salary for this role will be competitive and commensurate with experience. Plugandplaytechcenter is committed to fostering a diverse and inclusive workplace, encouraging applications from individuals of all backgrounds. #J-18808-Ljbffr