Administrative Specialist

The Administrative Specialist will work closely with the Office Administrator/Manager to assist with various routine responsibilities and special projects to ensure the smooth operation of the office. Responsibilities Manage building, office space, and parking access. Audit monthly parking invoices. Manage office supplies, including ordering and stocking all supplies. Assist with building requests/issues. Assist with office moves. Set up new hire offices. Clear departure offices/desks of supplies. Assist with covering the reception desk. Coordinate training of CPR/AED and maintain AED equipment and medical supplies. Perform special projects and duties as assigned. Qualifications Associate’s degree and/or experience supporting leaders and organizations. 4–5 years of executive support experience in a corporate environment. Accuracy and attention to detail. Awareness of the importance of confidentiality. Knowledge of basic practices governing the disclosure of legal and business information. Ability to work with a variety of individuals and groups in a collaborative and constructive manner. Professional appearance and conduct, with inviting and helpful demeanor. Effective communication skills. Ability to manage multiple priorities. Knowledge or willingness to learn Microsoft Office Suite or Microsoft 365. Physical Requirements Ability to sit or stand for extended periods, moderate or advanced keyboard usage, and lift a minimum of twenty pounds. Benefits Our benefit package includes: comprehensive medical (PPO and HDHPs) dental and vision plans, including coverage for domestic partners life and AD&D insurance short- and long-term disability insurance tax‑advantaged accounts for health care expenses (including FSAs and HSAs) FSAs for dependent care health advocacy services behavioral health and counseling resources for all family members 401(k) with profit sharing backup dependent care and senior care planning support resources for individuals with developmental disabilities and their caregivers paid holidays and paid time off, including paid leave for new parents Equal Opportunity Employer Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law. Applicants who require an accommodation during the application process should contact View email address on click.appcast.io. Personal information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Category of data collected may include name, address, phone number, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. Please visit the Legal Information Portal for Holland & Knight LLP’s privacy policies. #J-18808-Ljbffr