Sr. Accounts Payable Specialist

Sr. Accounts Payable (AP) Specialist

At Briggs Industrial Solutions, our team members and our culture are just as important to the company as serving our customers. We believe our team members are the key to our success and we pride ourselves in hiring the highest quality people, placing emphasis on safety, ethics, integrity and respect. We are an ESOP-owned company with a customer-first focus. We realize the decisions we make about investments and operating practices ultimately affect the lives of our co-workers, families and business partners. And like those who went before us, every one of us takes that responsibility seriously.

Businesses: Briggs Equipment, Briggs Earth & Ag, Briggs Truck & Rail, Briggs Warehouse Solutions

Mission Statement: Keep business moving by being proactive, accessible, knowledgeable and above all else safe.

Value Proposition: We are an ESOP-owned company with a customer-first focus. Our solutions experts help keep your business moving by being proactive, accessible, knowledgeable and safe.

Values: Balance, Respect, Integrity, Growth, Grit, Safety

Competitive benefits:

• 401(k)
• Educational Assistance
• Employee Assistance Program (EAP)
• Employee Stock Ownership Program (ESOP)
• Hands On and Virtual Training
• Paid Holidays
• Paid Time Off

Simply stated, Briggs team members strive to do the right thing by exceeding the expectations of each other, our customers and our community.

POSITION PURPOSE:

The Sr. Accounts Payable (AP) Specialist facilitates outstanding accounting experiences, responsible for day-to-day invoice processing, exception resolution, vendor issue management, and cross-functional coordination ensuring accuracy and efficiency. This role oversees complex vendor relationships, resolving recurring issues, and provides internal guidance through training and mentoring, system testing, and documentation support. Ensures all Briggs Industrial Solutions standards are adhered to and executed consistently with company direction.

PRINCIPAL RESPONSIBILITIES AND DUTIES:

1. Manage complex or high-volume vendor accounts and oversees recurring exception workflows to ensure accuracy, compliance, and timely resolution.
2. Lead root cause analysis and support long-term resolution planning.
3. Collaborate with Business Solutions team and AP automation system on testing and troubleshooting.
4. Train and mentor AP Coordinators or/and newer team members.
5. Create and maintain standardized operating procedures or process documentation for AP department.
6. Serve as the Accounts Payable representative on internal working groups and project teams as needed.
7. Investigate and resolve purchase order (PO) mismatches, pricing variances, duplicate invoices and routing issues.
8. Support payment troubleshooting including credit holds, duplicate payments, misapplied funds, etc.
9. Guide branches and relevant personnel on how to correct PO issues.
10. Proactively communicate with vendors regarding missing invoices, payment status, and/or credit memos.
11. Reconcile complex vendor statements and identify recurring gaps or mismatches.
12. Coordinate with branch personnel and relevant departments to resolve escalations.
13. Identify trends in invoice exceptions or payment delays and contribute to root cause resolution.
14. Contribute to process improvements to increase efficiency with invoice/payment automations.
15. Support new initiatives and automation efforts by testing changes and providing feedback.
16. Serve as a subject matter resource for AP automation system & Dynamics AX workflows.
17. Cross train with peers and provide backup coverage across payment functions.
18. Assist with internal reporting, documentation updates, or team knowledge shares.
19. Perform other duties as needed to support the success of the Accounts Payable department.

Minimum Qualifications

Basic Knowledge & Competencies:

• Excellent customer service and multi-tasking skills
• Excellent oral and written communication skills
• Detail oriented and high level of accuracy
• Strong time management and organizational skills
• Ability to work independently and prioritize tasks
• Strong analytical abilities to include identifying gaps and recommending solutions
• Demonstrated ability to train or mentor peers

Previous Experience/Education:

• Bachelor's degree, preferably in Accounting, Finance or related field
• 5+ years' experience in Accounts Payable or financial operations
• Strong understanding of PO/non-PO workflows, 3-way match and vendor management
• Experience handling complex vendor accounts or high-volume exception queues
• Experience in system testing, SOP documentation, or cross-functional projects
• Proficient in Microsoft Office tools, including Word, PowerPoint, Outlook and Excel
• Microsoft Dynamics AX experience preferred