Office Manager

Job Description

Job Description

Office Manager – Vero Beach, FL

Senior Helpers – Treasure Coast

Senior Helpers – Treasure Coast is seeking a reliable, highly organized Office Manager to support our Vero Beach office. This role is essential to the daily operations of the office and serves as a key support partner to leadership, caregivers, and clients. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats in a fast‑paced healthcare environment.

Key Responsibilities

• Oversee day-to-day office operations to ensure efficiency and organization
• Serve as the primary point of contact for office visitors, phone calls, and general inquiries
• Support administrative needs for caregivers, including paperwork, onboarding support, and compliance tracking
• Assist with scheduling coordination and communication between office staff and field teams
• Maintain accurate records, files, and reports in company systems
• Work closely with leadership to support operational, staffing, and organizational needs
• Manage office supplies and ensure the office environment is professional and functional
• Assist with invoices, payroll support, and basic billing functions as needed
• Ensure adherence to company policies and healthcare compliance standards

Qualifications

• Previous experience in an office management, administrative, or healthcare office role preferred
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Comfortable working with multiple systems and learning new technology
• Ability to handle confidential information with professionalism and discretion
• Self-starter with the ability to work independently and prioritize tasks

Preferred Experience

• Experience in home care, healthcare, or a regulated environment
• Familiarity with caregiver scheduling, compliance documentation, or HR support
• Experience with online applicant tracking or scheduling systems

Why Join Senior Helpers

• Supportive and team-oriented work environment
• Opportunity to make a meaningful impact in the lives of seniors and caregivers
• Stable, growing organization with strong community presence

Location: Vero Beach, FL
Status: Full-time, in-office