Senior Project Coordinator

The Senior Project Coordinator provides administrative, clerical support to the project team for day‑to‑day activities on the project, including administration of subcontracts and all associated construction compliances, documents and documentation; electronic processing of subcontractor and vendor invoices and payroll; job site safety; office management; and initiates and executes project start‑up and close‑out. In addition, the Senior Project Coordinator must meet all deadlines and adhere to Webcor’s Policy & Procedures standards. ESSENTIAL DUTIES AND RESPONSIBILITIES Provide overall administrative support to the project team for day‑to‑day activities; administer subcontracts and associated construction compliances, documents and documentation; process electronic subcontractor and vendor invoices and payroll; oversee job site safety; and manage office operations. Coordinate jobsite office set up, office and phone equipment, office supplies and vendors’ services. Promote and coordinate sustainable practices with Webcor’s Sustainability department and project team. Copy, scan, upload files, prepare binders, set up new vendors and subcontractors. Answer phones, greet visitors, order office and food supplies, maintain office housekeeping of kitchen, mail area, conference rooms and lobby. Distribute incoming mail/packages and prepare outgoing packages for US Mail, GSO, Fed Ex, UPS, plan/drawings services and couriers. In conjunction with the Field Administration Manager, responsible for the Project Accounting process within specified timelines when a Senior Project Coordinator or Project Accountant is not assigned: review, prepare and maintain subcontract files, purchase orders, subcontracts, change orders, preliminary notices, lien waivers and certificates of insurance; work closely with subcontractors to collect monthly progress billings and compliances; on‑site electronic processing of subcontractor and vendor invoices; review, scan and upload all required construction compliances and documents into CMIC; process new‑hire field and transfer employees and coordinate field lay‑off paperwork; enter and verify field payroll for project field and salary in iTIME each week. Promote safety during all daily project responsibilities; ensure completion of all Click Safety training courses for employees and provide documentation for injured workers. Assist project team with project close‑out tasks including subcontractors and vendors close‑out, office demobilization and move‑out, and archiving project documents in accordance with Webcor’s Policy & Procedures. TECHNICAL SKILLS AND KNOWLEDGE REQUIRED Strong computer skills and proficiency with MS Office (Word, Excel, Outlook); knowledge of Adobe Acrobat and Reader. Familiarity with database information flow and costing software, preferably CMIC construction software. Adept at learning new software quickly and able to navigate and use it to review, track, and upload various documents. Excellent organizational skills. LEADERSHIP AND COMMUNICATION SKILLS REQUIRED Lead, manage and mentor more junior staff. Advanced communication skills; ability to address an audience of various sizes and effectively communicate message and ideas. Ability to write clear and concise thoughts in a professional manner. Working decision quality and use of sound judgment. Advanced level customer focus and ability to work cohesively with many constituents. REQUIRED EDUCATION AND WORK EXPERIENCE Associate degree or equivalent experience required. Minimum five years’ experience in accounting, preferably accounts payable. Ability to operate autonomously while dealing with priorities and compressed timetables. Minimum three years supervisory experience preferred. Previous construction experience preferable, especially working for a general contractor. LEED GA certificate required within 12 months from start date of hire or from date of last performance review. PHYSICAL REQUIREMENTS Perform required duties will require physical ability to climb permanent and temporary stairs, use passenger construction personnel hoists, climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Use of hands to finger, handle, or feel objects, tools or controls; sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl. Regular on‑site work at the construction work site where exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions and risk of electrical shock; noise typically moderate to very loud. PAY Range of base pay is $40/hr – $45/hr. Actual pay is based on individual skill level and experience. EEO STATEMENT Webcor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr Webcor Construction, LP