Office Assistant & Reception | Trademark Camping

Office Assistant / Receptionist

Location: Trademark Camping 23739 Lake Dr, Crestline, CA

The Office Assistant / Receptionist serves as the first point of contact for visitors, clients, and staff, supporting the daily operations of the front office and TM Camping ministries. This role assists the Office Manager, collaborates with other departments, and performs general administrative duties, ensuring a welcoming, organized, and efficient office environment while supporting donation processing and other key functions.

Essential Functions

• Collaborates with the Office Manager in the orchestration of guest and TM Camping events
• Assists with the day-to-day operations of the TMC Front Office
• Fosters strong and healthy relationships with guests on the phone, and other TM Camping staff
• Assists the TM Camping leadership team with tasks such as filing, making phone calls, and keeping inventory of office supplies
• Retrieve incoming mail and packages daily and sort/deliver them to the appropriate TP/TMC locations

Additional Functions

• Takes notes and prepares minutes for MAC, Board, and other meetings; maintains detailed records to support interdepartmental communication and follow-up.
• Assists HR Manager in coordination and management of TMC front office functions (phones, evaluations, mail, office communications, etc.)
• Assists with calendar coordination, flight bookings, and other travel arrangements as needed.
• Other duties as assigned by supervisor

Major Competency Areas

• Godly, Christian character, integrity, and adaptability
• Excellent people skills: positive attitude, engaging personality, able to successfully manage difficult, negative, or high-stress situations with grace and professionalism
• Excellent communication skills: verbal and written
• Excellent organizational skills: scheduling, multi-tasking, prioritizing, and strong attention to detail

Qualifications

• Christian camping or other ministry experience
• Thorough working knowledge of TM Camping facilities, procedures, events, calendars, and rate schedules
• Minimum of high-school diploma, higher education preferred in Business, Christian Ministry, or administrative experience.
• Administrative and computer skills including Outlook, Word, Excel, and Google.
• Agreement and compliance with camp Mission, Vision, Values, Staff Handbook, and Statement of Faith.
• Valid California Drivers' license and reliable transportation.

Physical Requirements

• Physical ability to perform the essential functions of the position, including activities such as bending, stooping, reaching, lifting, carrying, and moving heavy objects as required
• Able to sit, stand, or walk for extended periods of time
• Must be able to lift, hold, and carry a minimum of 50 pounds