Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Administrative Assistant to provide high-level support to the Vice President at a college in Detroit, Michigan. This Contract position is ideal for an experienced, detail-oriented administrative assistant who can manage a fast-moving schedule, coordinate meetings and travel, and keep daily operations organized. The role offers the opportunity to contribute in a university setting while working with a variety of office tools and communication channels.

Responsibilities:
• Oversee the Vice President’s calendar by arranging appointments, adjusting priorities, and keeping schedules accurate and up to date.
• Coordinate travel plans, meeting logistics, and event details to ensure smooth execution of departmental activities.
• Prepare conference spaces for meetings and assist with room setup, materials, and post-event cleanup as needed.
• Draft emails, letters, and other correspondence with care and attention to detail.
• Create, update, and maintain documents, spreadsheets, presentations, and records using standard office software.
• Handle data entry, copying, filing, and other administrative tasks that support efficient day-to-day operations.
• Communicate effectively in a bilingual capacity to assist a diverse campus community and internal stakeholders.• At least 5 years of administrative support experience in a detail-oriented office environment.
• Minimum of an Associate degree.
• Bilingual communication skills with the ability to interact clearly and effectively in more than one language.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to compose business correspondence and manage email communications accurately.
• Strong organizational skills with experience coordinating calendars, meetings, and office activities.
• Familiarity with Visio is helpful but not required.
• Flexibility to work hours that may vary based on business needs.