Bookkeeper/Administrative Assistant

Job Description

Job Description

We are looking for a Bookkeeper/Administrative Assistant to support daily office operations and financial administration for a community-based property management environment in Hinsdale, Illinois. This Long-term Contract position is ideal for someone who combines strong customer service skills with a dependable understanding of bookkeeping processes. The person in this role will help keep the front office organized, respond effectively to residents and visitors, and assist with core accounting tasks that support smooth day-to-day operations.

Responsibilities:

• Welcome residents, guests, and service providers at the office and direct inquiries to the appropriate team members in a detail-oriented manner.

• Record and coordinate resident requests, maintenance-related concerns, and shared-space reservations while helping ensure timely follow-up.

• Handle incoming mail, package deliveries, and community correspondence, and assist with distributing notices and office communications.

• Maintain accurate and well-organized paper and electronic records, including resident information, vendor documentation, and property files.

• Support accounts payable activities by reviewing invoices, assigning proper coding, and entering payment details into the designated management or accounting system.

• Prepare and assist with bank deposit processing and help maintain accurate financial transaction records.

• Gather purchase documentation and reconcile receipts against company credit card activity to support accurate expense tracking.

• Provide general administrative support to the office as needed to help maintain efficient daily operations.

The salary range for this position is $20 to $26. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

• Prior experience in an administrative, front desk, or receptionist capacity with practical exposure to bookkeeping or basic accounting functions.
• Working knowledge of bookkeeping principles, including accounts payable, accounts receivable, and bank reconciliation activities.
• Strong communication and interpersonal skills with a detail-oriented, service-oriented approach when interacting with residents, vendors, and visitors.
• Background in property management, homeowners association operations, condominium management, real estate, or multifamily housing is highly valued.
• Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook.
• Experience using QuickBooks Online or similar accounting software is preferred.
• High school diploma or equivalent is required; additional coursework or an associate degree in Accounting or Finance is a plus.