Sr. Onsite Admin Coordinator - Herbert Wertheim College of Medicine

About FIU Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. Job Summary Florida International University (FIU) Herbert Wertheim College of Medicine (HWCOM) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health, South Florida's (BHSF) largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSF's largest hospital, Baptist Hospital Miami (BHM). We Are Currently Seeking a Sr. Onsite Admin Coordinator For Graduate Medical Education To Join Our Team Of Professionals within Baptist Hospital Miami: Serve as the primary point of contact for Baptist Clinical Department Chairs on FIU-related administrative, academic, and operational matters, collaborating closely with Baptist administrative teams to align priorities and communications. Act as a central liaison between FIU offices (Clinical Affairs, Faculty Affairs, and Research Administration) and Baptist leadership, ensuring timely coordination and follow-up across stakeholders. Coordinate faculty administrative processes, including evaluation cycles (annual reviews, reappointments, promotion and tenure), appointment actions, onboarding/offboarding, and credentialing. Track deadlines, assemble documentation, and maintain accurate faculty records (rosters, appointment status, and contact information). Monitor compliance requirements (e.g., conflict of interest, HIPAA, required training) and support timely completion while serving as a resource to faculty and coordinating responses with FIU offices. Coordinate departmental financial operations by tracking expenditures against FIU-allocated funds, identifying variances, and preparing budget summaries for review. Coordinate invoicing, reimbursements, and fiscal reporting in collaboration with the Office of Clinical Affairs and assist in compiling financial documentation for budget planning cycles and year-end reporting. Oversees the quality, compliance, and regulatory documentation, including readiness materials, peer review records, and accreditation requirements. Ensure records are current, organized, and accessible for leadership review and audits, and track deadlines and submission requirements for all reporting obligations. Facilitate coordination of the clinical research pipeline between Baptist departments and FIU Research Administration, including tracking submissions, supporting grant-related activities, and maintaining visibility into active studies and pipeline metrics. Coordinate meetings and operational activities for FIU faculty at Baptist, including scheduling, agenda development, materials preparation, and follow-up on action items. Support academic and clinical meetings by documenting outcomes and ensuring alignment across institutions. Oversees the execution of FIU operations within the Baptist setting aligns with institutional policies and procedures, while maintaining clear communication, preparing reports and correspondence, and tracking key initiatives, deadlines, and deliverables. Oversees the execution of FIU operations within the Baptist setting aligns with institutional policies and procedures, while maintaining clear communication, preparing reports and correspondence, and tracking key initiatives, deadlines, and deliverables. Work Location: Full-time, onsite at Baptist Health with frequent interaction with FIU and Baptist leadership, faculty, and staff. Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Minimum Qualifications Bachelor's degree and 2 years of experience OR 6 years of office or related experience; OR an equivalent combination of relevant education and/or experience. Job Category Administrative Advertised Salary $48,000 - $55,000 Work Schedule Begin time: 8:30 AM End time: 5:30 PM Pre-Employment Requirements Expanded Background Check Other Information Travel to FIU Campuses and affiliated hospitals Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Aff... All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at View phone number on click.appcast.io or email View email address on click.appcast.io. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at View phone number on click.appcast.io or View email address on click.appcast.io. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity. #J-18808-Ljbffr Florida International University