Assistant Regulatory Affairs Coordinator

Overview Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit The UCI Center for Clinical Research (CCR) is driven to improve health and wellness of people in Orange County and the world by providing life‑saving clinical trials designed to strengthen and accelerate the pathway of discovery from the medical laboratory to the clinic. Responsibilities Under the supervision of the Regulatory Affairs Manager and the Assistant Director of Clinical Research Operations, the incumbent is responsible for supporting the regulatory aspect of the clinical trials in the UCI Center for Clinical Research (CCR). The incumbent is responsible for the management of multiple‑phase research protocols from initiation through completion of research projects with human subjects. The incumbent will conduct study‑related meetings, manage the investigator site file, and collect all necessary regulatory documentation in compliance with established study protocols. Projects may include industry‑sponsored, federally‑funded, and/or investigator‑initiated studies. Assist development and processes for review and oversight of clinical trials conducted by investigators, ensuring study protocols are followed and appropriate documentation is kept and collected according to Good Clinical Practice (GCP), internal standard operating procedures (SOPs), and University policies and procedures. Ensuring all submissions and reportable events are reported to the Institutional Review Board (IRB), Food and Drug Administration (FDA), and/or sponsor monitors within the applicable time frame. The incumbent will work with the clinical research team to manage and collect accurate information and assist Principal Investigators and study coordinators with all regulatory aspects of non‑cancer related trials. The incumbent is also responsible for maintaining communication with all elements of a multi‑level research network, interacting with sponsoring agencies and compliance and regulatory groups such as the Institutional Review Board (IRB), Food and Drug Administration (FDA), and sponsor monitors. In addition, this individual must accurately maintain clinical trial information in the clinical trial management system (OnCore) and adhere to institutional policies. The main CCR offices and clinics are located at the UCI Medical Center in Orange and the UCI campus in Irvine, as well as various clinics at community sites throughout Orange County. The incumbent will be required to work at both main locations in Orange and Irvine, and sometimes community sites depending on responsibilities and scheduling demands. Qualifications Required: Ability to establish and maintain effective working relationships across the Health System. Ability to maintain a work pace appropriate to the workload. Must demonstrate customer service skills appropriate to the job. Excellent written and verbal communication skills in English Must possess the skill, knowledge and ability essential to the successful performance of assigned duties Demonstrated ability to research, properly evaluate information, and prepare clear, concise and well‑organized reports, summaries, and correspondence; ability to think critically, compile data from various sources, analyze and synthesize data/information and present it to others in a clear and concise way Demonstrated organizational skills and attention to detail; ability to multi‑task, prioritize a complex and dynamic workload, meet rigid deadlines despite interruptions, frequent workload changes and competing demands, and achieve high productivity/quality within short time frames; skill in working independently, taking initiative and following through on assignments and ability to work as part of a team. Ability to analyze and solve problems, implement solutions, and resolve concerns that arise unexpectedly Ability to independently exercise discretion and sound judgment. High level of integrity and honesty in maintaining confidentiality. Ability to maintain flexibility and adaptability. Ability to establish and maintain files and records. Experienced with the software including Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and etc.), Zoom, and etc Ability to establish and maintain cooperative and collegial working relationships; demonstrated skill in interacting with the public, faculty and staff of various social, cultural, economic and educational backgrounds. HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities. Preferred: Working knowledge of various types of human subject clinical trials (i.e. National Group, Industrial, and Investigator‑authored). Research certification (e.g. ACRP, SoCRA or equivalent) Current CITI training certification A minimum of 1 year of related work experience in the field of regulatory documentation management or equivalent experience preferred Special Conditions: May occasionally require study management outside normal business hours May require travel to off‑site research locations Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $26.6- $43.82 (Hourly). Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page - Closing Statement: The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. #J-18808-Ljbffr UCI