Executive Assistant

Executive Assistant Mad City Windows & Baths, a proud company of the Renuity family, where innovation and excellence drive everything we do. As part of a powerful network of seven of the most trusted home renovation companies in America, we are on a mission to revolutionize home improvementmaking it faster, easier, and stress-free. We value fresh perspectives and welcome candidates from all backgrounds to bring their unique experiences and ideas to our team. And we're just getting started! The Executive Administrative Assistant will provide high-level administrative support to 45 members of the Executive Leadership Team. This position is responsible for managing complex calendars, coordinating meetings, overseeing logistics, and serving as an operational partner across multiple business functions. The role requires strong organizational skills, attention to detail, and the ability to prioritize effectively in a fast-paced environment. Essential Functions/Physical Requirements of Job: Manage complex and high-volume calendar scheduling Prioritize meeting requests, resolve scheduling conflicts, and ensure seamless coordination for 45 executives Coordinate internal and external meetings, including agenda prep, note-taking, and follow-ups Arrange domestic travel and accommodations Prepare and submit monthly expense reports for 45 executives, and review direct reports' expenses for accuracy and compliance Serve as a liaison between executive leadership and internal teams or external stakeholders Support coordination of leadership off-sites, meeting bookings, restaurant reservations, and onboarding logistics for new hires Qualifications: 5+ years of experience in a senior administrative or Executive assistant role Proven success supporting multiple leaders simultaneously Strong organizational and time management skills; ability to pivot and reprioritize quickly Excellent written and verbal communication skills High level of professionalism, discretion, and sound judgment Tech-savvy and proficient in Microsoft Office and travel/calendar platforms Emotionally intelligent with strong interpersonal instincts and adaptability Works efficiently under pressure, embraces change, and maintains a positive, approachable demeanor Naturally likable and collaborative, with a team-first attitude Computer Operations: To perform this job successfully, an individual should have a strong knowledge of Microsoft Office 365 Suite, and the ability to learn and effectively use software applications used in the performance of job duties. Physical Requirements: To perform this job successfully, an individual should be able to sit for long periods of time at a desk using a computer and occasionally lift and/or move up to 25 lbs. Job Classification: Job is exempt from the overtime provisions of the Fair Labor Standards Act. Salary and benefits shall be paid consistent with Renuity, LLC salary and benefits policy. Work Environment: The work is performed in an office setting. The noise level is moderate. Travel: Travel is required. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.