Administrative Assistant

Idaho National Laboratory is hiring an Administrative Assistant to work on our Talent Development team. Our team works a 9x80 schedule located out of our REC facility with every other Friday off. Talent Development partners with every level of the organization — from frontline employees to senior leaders — to build the capabilities INL needs to deliver world-class science and innovation. Our team brings together learning design, organizational development, facilitation, and analytics to create development experiences that are practical, scalable, and tied to real performance outcomes. Reporting to the department manager, this role requires a high level of professionalism, discretion, and organizational and communication skills, adaptability, and drive while managing diverse tasks and priorities with composure. The successful candidate will play a key role in ensuring seamless day-to-day operations by coordinating schedules, managing communications, and assisting with critical projects, all while fostering a collaborative and efficient workplace. Essential Job Functions and Responsibilities: * Compose, type, edit, and proofread a variety of documents, reports, and correspondence. Design and create charts and graphs for oral presentations. Initiate and respond to correspondence of both routine and non-routine nature. Address problems/inquiries and complete periodic and special reports. * Order supplies by generating requisitions through company-provided systems. Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment. * Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. * Efficiently manage and coordinate multiple calendars/schedules with accuracy and prioritize time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. * Support office operations by coordinating requests for information or providing general direction to others across INL. * Coordinate travel accommodations for the organization and prepare travel expense records. * Handle project classified and unclassified sensitive data and materials according to protocol while maintaining vigilance against security infractions and violations. * Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications. * Maintain office records and files, ensuring confidentiality and security of sensitive and controlled documents. * Coordinate logistical space needs and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Manage property and space. * Monitor the status of critical items, assignments, and deadlines to ensure timely completion. * May escort un-cleared visitors as requested. Required: * Level 3: Graduation from high school or equivalent and a minimum of 4 years of relevant working experience.

• Relevant experience commensurate with level.
• Experience providing administrative support in a professional office

environment, including coordinating logistics, following established procedures, and delivering direct support to technical staff such as scientists, managers, and leadership * Experience prioritizing competing assignments and proactively anticipating needs of organization. * Experience coordinating or supporting projects, including gathering information, tracking progress, and preparing summary materials. * Experience and demonstrated proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) with the ability to create charts, graphs, and formatted documents. * Experience coordinating complex calendars, meetings, and logistics across multiple organizations or stakeholders. * Experience managing sensitive, confidential, or controlled documents in accordance with established protocols. * Experience preparing polished, error-free correspondence, reports, and presentations. * Demonstrated written and verbal communication skills, with proven ability to interact professionally with internal and external stakeholders. Job Information: * The pay range for this position is $22.93 min – $37.82 max. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials. Physical Requirements: The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 35 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular

positions) or self-contribute access (postdoctoral positions)

• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status

and position classification. At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas. INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure. INL Mission: Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure. INL Vision: Our vision is to change the world's energy future and secure our nation's critical infrastructure. Selective Service Requirements: To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see Equal Employment Opportunity: Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Reasonable Accommodation: We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other Information: When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited.