Academic Coordinator for School of Rehabilitation and Sport Sciences and STEM Division

Academic Coordinator for School of Rehabilitation and Sport Sciences and STEM Division

Bethany Campus - Bethany, OK 73008

Description

Full-Time Staff / Hourly / Non-Exempt

WORK SCHEDULE

Monday through Friday 8:00 am to 5:00 pm

JOB SUMMARY

The Academic Coordinator provides critical support for the faculty and students in the School of Sport and Rehabilitation Sciences as well as the Divisions of Math and Science. This support includes regular communication, planning, organization, and logistical assistance for faculty and students in these academic areas.

RESPONSIBILITIES

Essential Functions

1. Student Support, Advising & Communication
   • Build and maintain positive relationships with current and prospective students; provide encouragement and support; serve as a liaison between students and faculty.
   • Coordinate Pre-Med and PTA interviews, assist students and faculty with scheduling and paperwork, collect prerequisite interview materials, take premed committee minutes, and maintain confidential files for premed materials and recommendations.
   • Assist with recruiting events, awards ceremonies, and other student-centered activities, including the planning and execution of program events.
2. Academic & Program Administration
   • Maintaining class and cohort schedules, developing cohort calendars, coordinating room assignments and reservations, posting classroom information, and entering schedules in Colleague.
   • Collect and archive faculty syllabi each semester; maintain current textbook lists and take minutes for division, program, and committee meetings.
3. Student Records, Assessment & Program Data
   • Create, organize, and maintain student and program records, including cohort data, graduation requirements and graduation verification, attendance, GPA, and support program assessment and reporting.
4. Financial & Purchasing Administration
   • Process credit card statements
   • Order and maintain academic, laboratory, and program supplies and equipment.
5. Faculty, Staff & Student Employment Support
   • Prepare and process adjunct faculty teaching agreements and support the hiring and employment of lab assistants, including collecting and submitting lab assistant hours.
   • Occasional proctoring.
6. Facilities, Technology & Operational Support
   • Coordinate facilities and technology needs, including submitting maintenance and IT work orders, processing key card requests and access, coordinating building maintenance, and maintaining room reservations.
   • Perform general clerical and administrative duties using university systems and software
7. Events & Program Activities
   • Plan and coordinate logistics for division and program events.
   • Coordinate with the Catalysts liaison and president.
8. Other Responsibilities
   • Perform additional duties as assigned in support of the division, academic programs, faculty, staff, and students.

Qualifications

Required Qualifications:

• Southern Nazarene University is an expression of the Church of the Nazarene. According to SNU policy, all faculty and staff must profess faith in Jesus Christ, possess a strong personal Christian commitment and be committed to the SNU mission to make Christlike disciples through higher education in a Christ centered community.
• As an institution of the Church of the Nazarene, applicants must understand and embrace the biblical principle that all people are created in the image of God and should be treated with dignity and respect, including a belief in equal opportunity to work, contribute, and flourish without discrimination.
• High school graduate
• Minimum of two years of related work experience and/or relevant training
• Possess strong verbal and written communication skills
• Ability to prioritize multiple demands in fast-paced work environment
• Typing and spelling competency
• Experience with various computer software applications
• Data entry experience

Preferred Qualifications:

• Some college coursework
• Experience in higher education

Supervision Received:

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised:

May be responsible for the coordination of work assignments for student employees.

Benefits

Generous benefit structure including family health insurance plan (shared cost), long term disability, dental insurance, group life insurance, retirement matching, tuition remission, vacation, sick leave, personal days, and holidays.