Office Manager in Secondary School- Maternity Leave Cover

The French American Academy

Job Description

The French American Academy is seeking a highly organized and proactive Administrative Coordinator to support the daily operations of the Secondary School as a maternity leave cover. This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols.

Reception, Security & Video Surveillance

Greet visitors, assign badges, and manage visitor policy
Oversee iPad door control system and reception area
Handle phone system, FluentStream contact, and call logs
Manage mail and deliveries
Monitor and maintain daily operation of security cameras
Maintain emergency procedures and documentation
Prepare badges for staff/visitors in advance
Keep staff directory up-to-date

Staff Management

Arrange substitutes for absent staff per policy
Inform staff of replacements/room changes by 8:30am

School Life

Send welcome packets to new families
Communicate key info (lunch, holidays) to parents/staff
Track attendance and follow up on unexplained absences
Coordinate student lunches and report accidents/incidents
Coordinate students transportation between campuses
Support campus events and manage printer/Xerox operations
Assist new staff with software, track tech inventory

Student Medical

Maintain and audit student medical files
Act as First Aid responder, manage supplies, inform parents
Update and share emergency medical plans with staff
Support students with medical needs and coordinate with nurse

Skills required

Confident, calm and respectful communication with students, parents, community and staff

Rigor and great sense of organization
Flexibility
Discretion and confidentiality
Initiative taker
Computer skills (Powerpoint, Excel)
CPR + First Aid training
Fluent English is required; French is a significant advantage.

Work Hours

July 2026 - December 2026
From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break

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Vacancy posted 14 days ago

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