Executive Assistant

Executive Assistant

The Executive Assistant provides high-level administrative support to executive leadership, managing schedules, communications, meetings, and travel arrangements. This position also supports legal and corporate administration, including contract coordination, legal documentation, confidential record-keeping, compliance tracking, and communication with outside legal counsel, employees, and business partners. Requires exceptional organization, professionalism, discretion, and confidentiality.

Requirements and Qualifications

• High school diploma or GED
• Experience supporting a General Counsel, legal executives, or a corporate Legal Department is preferred
• High level of discretion and professionalism in handling confidential and sensitive information
• Professional appearance and disposition
• Strong written and verbal communication skills; ability to draft and edit professional documents
• Must be able to convey messages to employees clearly & quickly
• Detail-oriented, problem solver
• Outstanding customer service skills
• Must be a team player, self-motivated
• Extensive computer Data Entry experience
• Must be able to work in an active, social atmosphere without being distracted

Duties and Responsibilities

• Prepare, draft, proofread, and format business correspondence, reports, presentations, memorandums, and other executive communications
• Provide administrative support to the legal department and outside legal counsel, including preparation, organization, and maintenance of legal documents and records
• Assist with contract administration, including routing agreements for review and approval, tracking signatures, renewals, expiration dates, and maintaining executed contracts
• Maintain confidential corporate, legal, financial, and personnel-related files and documentation
• Assist with corporate compliance, business licenses, insurance documentation, regulatory filings, and other administrative requirements
• Coordinate and maintain documentation related to employee matters, investigations, claims, and other confidential HR or legal matters as directed
• Track important deadlines, follow up on outstanding assignments, and coordinate special projects and executive initiatives
• Perform other administrative, legal coordination, and executive support duties as assigned by executive leadership

Benefits

• Health, dental and vision coverage for employee
• 401k Plan
• Paid time off
• Paid training, growth opportunities
• Employee vehicle purchase plans
• Discounts on products and services
• Long-term job security

Compensation $70k - $80k/ annually (Depending on experience)

We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.