BOOKKEEPER

Description

1.0 POSITION SUMMARY

The position of Bookkeeper is a critical position at JG Drywall (J&G Drywall Inc). The Bookkeeper keeps the books for JG Drywall — accurately recording all day-to-day financial transactions, including purchases, job costs, progress billings, retainage, receipts and payments — processes JG Drywall payroll, reconciles the accounts, and produces the financial reports ownership relies on.

The Bookkeeper also serves as the backup to Lynne Bateson for the affiliated entities (LBC Holdings Inc, JG Properties LLC, CBL Properties LLC, Chuco LLC and GSP1, LLC), covering day-to-day bookkeeping for those companies during absences, peak periods and month-end close.

The company keeps its books in QuickBooks Enterprise (Desktop) and QuickBooks Online and is migrating to Intuit Enterprise Suite (IES); the Bookkeeper will work in all three during the transition.

This position is full-time, salaried and exempt.

Salary Range: $55,000 – $62,000 per year, based on experience.

Acknowledging this description does not constitute a contract for employment.

2.0 REPORTING RELATIONSHIPS

• Direct Supervisor: This position reports directly to Lynne Bateson, Owner/CFO.

• Direct Reports: None at this time.

• Backup Role: Serves as backup to Lynne Bateson for LBC Holdings Inc, JG Properties LLC, CBL Properties LLC, Chuco LLC and GSP1, LLC.

BENEFITS

• Paid time off (PTO) — Full-time employees are eligible at 1 year of employment: 56 hours per year after 1 year of service; 96 hours per year after 5 years of service.
• Paid holidays — 9 paid holidays per year, eligible immediately upon hire: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Friday after Thanksgiving, Christmas Day, plus 2 floating holidays.
• Health insurance — Individual Coverage HRA (ICHRA) for medical: the company contributes a set monthly amount toward the medical plan of your choice. Dental and vision are available separately. Medical, dental and vision are eligible the 1st of the month following 60 days of employment.
• Retirement plan — 401(k) with a company match of 50 cents per dollar, on contributions up to 5% of pay. Eligible at 1 year of employment and age 21 or older.
• Life and disability insurance; other benefits — $25,000 life insurance and long-term disability coverage, eligible the 1st of the month following 60 days of employment. AFLAC supplemental insurance is also available on the same schedule.

Requirements

3.0 QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position requires a High School Diploma and at least two years of post-secondary education in bookkeeping, accounting, finance or a related field.

• Preferred: a bachelor's degree in accounting, finance or business management, a Certification in Bookkeeping, or equivalent experience.

• Must pass a background check and drug screening.

• Must have proficiency in English (speaking, reading and writing).

• Fully in-office position in Carnegie, PA; must have reliable transportation.

4.0 EXPERIENCE

• Required: Three (3) or more years of experience as a bookkeeper — proven ability to calculate, post and manage accounting figures and financial records.

• Required: Hands-on proficiency in QuickBooks Enterprise (Desktop).

• Required: Hands-on proficiency in QuickBooks Online.

• Required: Experience keeping books for more than one company or entity at the same time.

• Required: Proficiency in processing payroll and payroll taxes.

• Required: Hands-on experience with spreadsheets (Microsoft Excel).

• Preferred: Experience with Intuit Enterprise Suite (IES), including multi-entity, intercompany and consolidated reporting.

• Preferred: Construction or subcontractor accounting — job costing, progress billing (AIA G702/G703 or schedule-of-values billing), retainage, lien waivers and certificates of insurance.

• Preferred: Experience preparing a monthly work-in-progress (WIP) schedule of over/under billings. Not required — JG will train the successful applicant.

• Preferred: Certified payroll for prevailing-wage jobs (JG performs some prevailing-wage work). Not required.

• Preferred: Paylocity and ADP payroll platforms.

• Preferred: Pennsylvania sales and use tax for contractors, Pennsylvania unemployment compensation, and local (Act 32) earned income and Local Services Tax withholding.

5.0 SKILLS OR CORE COMPETENCIES

The candidate must have a proven record of skills and accomplishment in the following areas:

• Bookkeeping and Accounting Principles

• Construction Job Costing and Progress Billing

• Multi-Entity and Intercompany Accounting

• Payroll Processing

• Account Reconciliation

• Financial Reporting and Month-End Close

• Internal Controls Discipline

• Microsoft Office and Spreadsheets

6.0 DUTIES AND TASKS

The following standards are required of all employees of JG Drywall: (1) Attendance — everyone is expected to arrive so the workday begins at the agreed start time and to record time accurately in the company's timekeeping system. (2) Work Pace — we believe in a fair day's work for a fair day's pay; billing cutoffs, payroll deadlines and filing due dates are key to the success of the business.

JG Drywall — Primary Duties

A. Record day-to-day financial transactions and complete the posting process; bring the books to the trial balance stage each month.

B. Process accounts payable: enter vendor and subcontractor bills, match them to purchase orders and delivery tickets, code each to the correct job and cost code, pay on time and take all reasonable vendor discounts.

C. Maintain vendor and subcontractor files — W-9s, certificates of insurance and lien waivers — and prepare year-end Forms 1099.

D. Prepare progress billings to customers from the contract schedule of values (AIA G702/G703 or the customer's required format) by each customer's billing cutoff; record change orders.

E. Account for retainage receivable on every billing and track it through release and collection, following SOP-ACC-002 and SOP-ACC-003.

F. Post and follow up on accounts receivable; support collections and provide lien waivers to customers as payments are received.

G. Maintain job setup and job costing so that job-cost reports are current and accurate; prepare the monthly work-in-progress (WIP) schedule of over/under billings.

H. Process JG Drywall's biweekly employee payroll in Paylocity: review hours, process each payroll, and reconcile payroll and payroll tax filings to the general ledger.

J. Prepare bank deposits; complete monthly bank and credit card reconciliations.

K. Prepare and file tax forms and reports, including, but not limited to, Pennsylvania sales and use tax, local earned income and Local Services Tax, unemployment compensation and property tax, and support federal and state income tax preparation.

L. Maintain the Chart of Accounts; produce periodic financial reports and support month-end close.

M. Maintain an adequate system of accounting records and controls that mitigate risk, enhance accuracy, and keep reported results compliant with generally accepted accounting principles (GAAP); follow the company's accounting SOPs.

N. Maintain an orderly accounting filing system consistent with the company's records retention schedule.

O. Comply with local, state, and federal government reporting requirements and tax filings.

Affiliated Entities — Backup Duties

P. Serve as backup to Lynne Bateson for LBC Holdings Inc, JG Properties LLC, CBL Properties LLC, Chuco LLC and GSP1, LLC: enter transactions, prepare deposits, process payables and complete reconciliations as assigned, during absences, peak periods and month-end close.

Q. Record intercompany transactions so that each entity's books balance and due-to / due-from accounts reconcile between entities.

R. Support the migration of the company files to Intuit Enterprise Suite (IES) and the adoption of IES multi-entity and consolidated reporting.

7.0 PHYSICAL DEMANDS

• Position requires sitting a majority of the time in an office environment, with regular standing and walking.

• Possible work condition hazards include, but are not limited to, slips, trips and falls.

• Must be able to reach, lift, stoop and bend during the workday.

• Sight and hearing are required.

• Must be able to lift and carry up to 30 pounds (e.g., file boxes).

8.0 MENTAL REQUIREMENTS

• Fluency in English (read, write, and speak) is required for dealing with management, customers, vendors, and team members. The ability to speak, read, and write any other language is desirable but not required.

• Must be able to count and to perform basic mathematical processes (addition, subtraction, multiplication, division).

• Must be able to think logically and to be aware of the financial impact on the company for decisions they make.

• Must be able to compute basic math formulae and enter and analyze data in Excel spreadsheets.

• Must be able to manage competing deadlines across more than one company.

• High degree of accuracy and attention to detail.

• Must maintain strict confidentiality of company and employee financial information.