Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator (Freight Audit)Job Description

The Accounts Payable Coordinator (Freight Audit) is an entry-level role supporting the freight audit team by reviewing and auditing transportation carrier invoices to ensure accuracy and compliance with internal standards. This position is ideal for someone with strong attention to detail who enjoys investigating discrepancies, validating billing information, and coordinating with carriers to resolve payment issues. It offers an excellent starting point for a career in corporate finance, accounting, or transportation operations, with exposure to accounts payable, freight auditing, and broader financial operations in a structured, development-focused team environment.

Responsibilities

• Audit transportation carrier invoices for accuracy, completeness, and adherence to established guidelines.

• Verify freight charges against supporting documentation to confirm correct billing.

• Research, identify, and resolve billing discrepancies and exceptions in a high-volume environment.

• Communicate professionally with carriers and vendors to clarify invoice issues and obtain missing information.

• Assist with payment and billing resolution activities to ensure timely and accurate processing.

• Maintain accurate records, documentation, and audit trails for all invoices and related communications.

• Support department goals and service-level expectations by processing invoices efficiently and accurately.

• Collaborate with team members to share information, align on process improvements, and ensure consistent application of audit standards.

• Utilize basic Excel functions such as sorting, filtering, and simple formulas to review and analyze invoice data.

Essential Skills

• Experience reviewing and validating invoices, with a focus on accuracy and completeness.

• Strong attention to detail and the ability to identify discrepancies in billing and documentation.

• Solid problem-solving skills to investigate and resolve invoice and billing issues.

• Basic proficiency in Microsoft Excel, including sorting, filtering, and using basic formulas.

• Professional communication skills for clear and respectful interactions with carriers and vendors.

• Ability to handle high-volume processing while maintaining accuracy and organization.

• High school diploma or equivalent.

• Strong organizational skills to manage multiple invoices, tasks, and priorities.

• Ability to work independently with minimal supervision while also contributing effectively within a team.

• Effective written and verbal communication skills for documentation and internal collaboration.

Additional Skills & Qualifications

• Exposure to transportation, logistics, or finance environments is preferred and beneficial.

• Interest in developing a career in corporate finance, accounting, or transportation operations.

• Willingness to learn freight auditing processes, accounts payable workflows, and financial operations.

• Comfort working in a structured team environment that emphasizes accuracy, process adherence, and continuous improvement.

Work Environment

This is a fully onsite position in a professional office setting, offering a first-shift schedule that supports a standard daytime work routine. The environment is structured and team-oriented, with colleagues who share expertise and support one another's development. Employees work with typical office technology and tools, including Microsoft Excel and financial systems, in a setting that values precision, reliability, and continuous learning. The organization demonstrates a strong commitment to career growth and advancement, as evidenced by internal promotions and the opportunity to gain hands-on experience in accounts payable, freight auditing, and financial operations.

Job Type & Location

This is a Contract to Hire position based out of Deerfield Beach, FL.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Deerfield Beach,FL.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.