Administrative Assistant

Administrative Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. Each and every role throughout our organization makes a difference in our ability to change the world for the better. Across our diverse service lines, our teams design and deliver solutions that safeguard public health, enhance quality of life, power innovation, and drive responsible growth. Our employee-owners collaborate across specialties, combining creativity, precision, and deep expertise to solve the most complex challenges facing our clients and communities.

In the role of Administrative Assistant, we'll count on you to:

• Lead front-desk and reception functions, serving as the first point of contact for visitors, employees, and external partners, and answering and directing incoming phone calls
• Coordinate meetings, conference rooms, and meeting logistics, including ordering lunches as needed
• Plan, organize, and coordinate office events, employee activities, and team-building initiatives to foster employee engagement, strengthen team relationships, and promote a positive workplace culture
• Support employee relations and workplace engagement by facilitating internal communications, coordinating employee celebrations and recognition activities, and helping maintain a welcoming and collaborative work environment
• Order, manage, organize, stock, and replenish office, kitchen, and operational supplies, maintaining adequate inventory levels and ensuring common areas remain clean, organized, and well-stocked to support daily business needs
• Prepare and organize marketing materials, promotional items, and event giveaways for distribution to event attendees
• Maintain and track inventory to ensure enough are available for upcoming events and replenish supplies as needed
• Manage mail, deliveries, and shipping requests
• Process expense reports, invoices, and light accounting tasks
• Support employee onboarding and offboarding, including coordinating paperwork, badge creation and deactivation, workstation setup, equipment return, and access removal in collaboration with HR and IT
• Act as the primary point of contact for facilities-related services, including cleaning, maintenance, and kitchen appliances
• Provide general administrative and operational support to Senior Management and office staff as needed
• Perform other duties as assigned

Preferred Qualifications:

• Associate degree or equivalent experience
• Strong organizational, communication, and multitasking skills
• Professional demeanor with the ability to interact effectively with employees and visitors

Required Qualifications:

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook

An attitude and commitment to being an active participant of our employee-owned culture is a must.

Our Commitment:

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location

United States-Florida-Doral

Industry

Administrative

Schedule

Full-time

Employee Status

Regular BusinessClass : Marketing and Admin