Subcontractor & Procurement Manager

Job Description

Job Description

Description:

Subcontractor & Trade Partner Network Growth

• Proactively source, vet, and onboard qualified trades (framers, electricians, plumbers, HVAC, roofers, etc.) to expand operational capacity.
• Build and maintain a deep bench of trade partners in current and expanding markets to support both fast-turn single-family home renovations/flips and high-density multi-family or ground-up development projects.
• Oversee vendor onboarding, including verifying contractor licenses, certificates of insurance (COIs), safety compliance, and company standards.
• Create and maintain an Approved Vendor List along with a systematic vendor report card process for key contractors/suppliers

Material Supply Chain & Logistics

• Track long-lead items and align vendor lead times with production schedules to prevent job-site downtime.
• Coordinate material deliveries and warehouse staging to reduce job-site congestion and prevent material damage.
• Set up primary and backup supplier strategies for critical construction materials to maintain continuity across projects.

Contracts, Pricing & Rebates

• Negotiate Master Service Agreements (MSAs), Scope of Work (SOW) agreements, and unit rate cards across all trades.
• Establish, refine, and enforce standardized pricing sheets for applicable trades.
• Monitor market commodities and lock in fixed-rate pricing to stabilize margins and mitigate cost variances.
• Establish vendor rebate programs, bulk purchasing opportunities, and national purchasing agreements.

Performance & Quality

• Track Key Performance Indicators (KPIs) and the Vendor Performance Index (VPI) for trade partners, evaluating schedule adherence, budget variance, quality audit/inspection pass rates, safety, and punch-list turnaround.
• Serve as the primary escalation point and accountability owner for performance failures, quality issues, or project delays.
• Implement Performance Improvement Plans (PIPs) or corrective action projects for vendors not meeting benchmark performance standards.

Cross-Functional Operations

• Partner with Project Managers, Superintendents, Field Operations, and Division Directors to ensure job-site needs match procurement timelines.
• Standardize material and finish lists across single-family and multi-family plans to drive organizational purchasing power.
• Manage and enforce standardized material/finish lists across multiple operating divisions (EBH, EPM, ECD).
• Apply the SIPOC model (Suppliers, Inputs, Process, Outputs, Customers) to eliminate operational friction and ensure seamless transition across development stages.

Procurement & Purchasing Controls

• Lead procurement strategy for materials, equipment, appliances, and contracted services.
• Oversee purchasing approvals, cost controls, and budget alignment with Accounting.
• Ensure timely purchasing and material delivery to support maintenance, compliance, and active rehab/development needs.
• Track spending trends and identify cost-saving opportunities.

Inventory Oversight

• Establish inventory control standards across warehouse stock, technician vehicles, and field-staged materials.
• Ensure accurate inventory tracking, audits, reconciliations, and enforcement of warehouse SOPs and safety standards.
• Monitor inventory levels to prevent material shortages, overstock, or waste.

Seasonal Services & Compliance

• Coordinate seasonal vendor services, including snow removal and lawn care, for managed properties.
• Maintain required documentation and records to support internal quality audits and regulatory compliance standards.

Leadership & Team Development

• Work closely with the Warehouse & Compliance Supervisor and provide indirect oversight to warehouse staff.
• Provide guidance, training, and indirect oversight to project managers and superintendents who may act as the direct line of contact with most subcontractors
• Drive continuous improvement across vendor management, supply chain, and warehouse operations.

Qualifications

• Proven experience in vendor management, subcontractor management, procurement, supply chain, or construction operations.
• Strong negotiation, contract drafting, and vendor relationship management skills.
• Analytical mindset with experience using scorecards, KPIs, and data-driven decision-making processes.
• Five years (5) experience overseeing procurement, subcontractor/vendor management, and inventory control required in a construction and/or Property Management field required.
• Proven ability to build scalable systems, SOPs, and cross-functional processes.
• Strong organizational, communication, and leadership skills.
• Proficiency with procurement software, inventory systems, and spreadsheet reporting.
• Valid Driver’s License.

Preferred Experience

• Experience in residential construction, multi-family development, real estate redevelopment, or property management.
• Multi-market or multi-location operational experience.
• Experience supporting rapid growth and scaling vendor networks across new territories.
• Familiarity with Six Sigma / Lean concepts (e.g., SIPOC, Stage-Gate development processes).