Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support the finance team for a long-term contract opportunity in Virginia within the manufacturing industry. This role is ideal for someone who is detail oriented and can manage invoice processing, payment activities, and vendor account maintenance with accuracy and consistency. The successful candidate will bring prior accounts payable experience, strong familiarity with Microsoft Dynamics, and the ability to work effectively in a fast-paced accounting environment.

Responsibilities:

• Process a high volume of vendor invoices, ensuring accurate entry, coding, and timely approval routing.

• Reconcile vendor statements and investigate discrepancies to maintain accurate payable records.

• Prepare and execute payment transactions, including ACH activity, in accordance with internal controls and payment schedules.

• Maintain accounts payable data within ERP and accounting systems, including Microsoft Dynamics, Concur, and related financial platforms.

• Support month-end activities by assisting with accruals, account reviews, and documentation needed for closing processes.

• Review expense reports and invoice submissions for proper coding, policy compliance, and supporting documentation.

• Collaborate with internal departments and external vendors to resolve payment questions and improve invoice processing efficiency.

• Assist with audit requests by gathering records, validating transaction details, and organizing accounts payable documentation.

• At least 2 years of hands-on accounts payable experience in an accounting environment.
• Working knowledge of Microsoft Dynamics and experience using ERP or accounting software systems.
• Familiarity with account coding, invoice matching, and core accounting functions.
• Experience processing electronic payments, including ACH transactions.
• Exposure to tools such as Concur, ADP Financial Services, or similar financial platforms.
• Understanding of accrual accounting principles and accounts payable controls.
• Strong attention to detail, organizational skills, and the ability to manage deadlines effectively.