Office Coordinator

Job Description

Job Description

Job Title: Office Coordinator
Location: Torrey Pines, San Diego, CA
LHH Recruitment Solutions is seeking a highly organized and proactive Office Coordinator to support daily operations at our client's Torrey Pines office. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping an office running smoothly and efficiently.

The Office Coordinator will serve as the first point of contact for visitors and clients, providing a professional and welcoming experience. Responsibilities include managing front desk operations, coordinating meetings, handling phone and email communications, maintaining office supplies and inventory, and supporting leadership with administrative tasks. The role will also assist with scheduling, document management, data entry, and vendor coordination to ensure seamless day-to-day functionality.

Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and vendors
• Manage front desk operations, phone calls, and general email inquiries
• Coordinate meetings, schedule conference rooms, and prepare meeting materials
• Maintain office supplies, inventory, and vendor relationships
• Assist leadership with administrative support, reporting, and documentation
• Perform data entry and maintain accurate internal records
• Support onboarding logistics for new employees (workspace setup, materials, etc.)
• Ensure office organization, cleanliness, and overall functionality
• Coordinate with building management as needed

Qualifications:

• 2+ years of office administration or coordination experience preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office and/or Google Workspace
• High attention to detail and problem-solving skills
• Professional demeanor and strong customer service mindset

Additional Details:

• Located in Torrey Pines, San Diego
• Contract to hire role
• Monday-Friday 8am-5pm PST
• Onsite schedule, Full-time role
• Compensation: $21.00-$27.00 per hour DOE

This is a great opportunity to join a professional team in the Torrey Pines area and contribute to a collaborative office environment.

Pay Details: $21.00 to $27.00 per hour

Search managed by: Ciara Norton

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.