Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a manufacturing team on a contract-to-permanent basis. This role focuses on managing high-volume, full-cycle payables activities while helping maintain accurate financial records and timely vendor payments. The ideal candidate is organized, detail-oriented, and comfortable handling invoice review, reconciliations, and payment processing in a fast-paced environment.

Responsibilities:
• Process a high volume of accounts payable transactions from invoice receipt through final payment.
• Enter and code invoices accurately while confirming supporting documentation and required approvals are in place.
• Prepare and complete check runs and other payment activities in accordance with established schedules.
• Reconcile vendor statements, account balances, and related records to identify and resolve discrepancies.
• Investigate payment variances and work with internal teams or suppliers to correct issues promptly.
• Review purchase orders and match them to invoices to ensure accuracy before processing.
• Handle vendor refund activity and maintain proper documentation for all related transactions.
• Support capital expenditure invoice processing, filing, and record maintenance for audit readiness.
• Research vendor questions and respond to inquiries regarding payments, account status, and outstanding items.• Prior experience in accounts payable, including full-cycle invoice and payment processing.
• Ability to manage high-volume data entry with strong accuracy and attention to detail.
• Experience coding invoices and verifying purchase orders, approvals, and supporting documents.
• Knowledge of check runs, vendor account reconciliation, and discrepancy resolution.
• Familiarity with bank reconciliations and credit card reconciliation activities.
• Strong organizational skills with the ability to maintain filing systems and complete work on schedule.
• Effective communication skills for coordinating with vendors and internal departments.