Procurement Assistant

Application Instructions

Click Apply Now and follow the application prompts. Attach a recent copy of your resume.

Position Description

Summary

The Procurement Assistant is responsible for the strategic procurement of materials and specialized services requiring technical expertise. This position manages vendor sourcing, pricing negotiations, purchase order administration, and supplier relationships while ensuring compliance with company policies and supporting project and company objectives. In addition, the role leads refrigeration product resale efforts by preparing quotations, processing orders, coordinating deliveries, and developing strong customer and vendor relationships that drive sales growth, customer satisfaction, and the timely, cost-effective fulfillment of project requirements.

Duties and Responsibilities

• Maintain purchased items and purchase order data in the ERP (ViewPoint) system
• Administer purchase order actions (reschedules / cancels / expedites / confirmations / supplier exceptions)
• Administration and maintenance of suppliers' qualification data (vendor management)
• Perform price analysis of supplier proposals
• Purchase requisitioned materials after obtaining and evaluating vendor quotes.
• Review invoices prior to final approval by project management
• Review and inform project managers of new materials and sources, as well as material price trends
• Communicate with project management, project supervision and shop supervision to ensure accurate material requisition
• Leads resale product efforts to include sourcing, quoting, negotiations, tracking, and shipping
• Other duties as assigned

Position Requirements

Experience, Education & Skills

• Associate's Degree in related field is preferred
• One or more years of purchasing experience (mechanical construction industry preferred)
• Strong communication skills, both verbal and written
• Well organized, detail-oriented and highly motivated
• Strong data entry skills
• Proficient in Microsoft Office Suite

Working Conditions

• Office environment - extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-20 pounds occasionally.
• Must have the ability to work on-site during office hours and take ownership of assignments

Equal Opportunity Employer

We are an equal opportunity employer. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.