Office Experience Coordinator

Office Experience Coordinator, Culture + Engagement

HelloFresh's Office Experience Coordinator, Culture + Engagement, will support key clerical and organizational initiatives at our Distribution Center. This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized, and energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be. In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics, and assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, and working collaboratively.

We are seeking a highly organized, proactive, and engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive, and engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center.

This is an in office, hourly position and is not eligible for hybrid or remote work.

You will

• Support engagement initiatives for the Salaried and Hourly Population. Adhere to established budgets and spending policies while planning and executing engagement events. Provide purchasing support as needed for office supplies, snacks, catering, and general supplies.
• Streamline site-level programs to foster an inclusive environment and promote effective two-way communication through multiple channels, including TVs, videos, flyers, text messaging, postings, and in-person meetings.
• Partner with the local Culture & Engagement team to support the setup and execution of programs, including recognition initiatives, two-way communication efforts, and community engagement activities. Build strong cross-functional relationships and collaborate closely with Operations and local HR teams to ensure efficient and effective processes.
• Provide additional support to the broader Culture & Engagement team and Human Resources Team as needed.

You Are/Have

• A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes
• Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office
• Comfortable with getting your hands dirty (literally and figuratively!)
• A customer-focused mindset - in this role, every onsite employee is your customer
• An ability to communicate clearly and effectively in both verbal and written form
• Able to perform the essential functions of the position with or without reasonable accommodation, including:
• Regularly lifting and moving up to 30 pounds without assistance
• Stand and/or walk for prolonged periods

At minimum, you have

• Must be at least 18 years old
• 2+ years of work experience in a related office coordinator, customer service, and/or assistant position
• 2+ years of experience in Employee Engagement
• Experience with Excel and/or Google Sheets
• A high degree of professionalism
• Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor
• GED/HS diploma required

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.