Litigation Secretary (Costa Mesa)

Litigation Legal Administrative Assistant

A top-tier Am Law 100 firm is seeking an experienced Legal Administrative Assistant to support a busy litigation practice. This firm is known for its strong culture, low turnover, and long-term employee retention. They value quality work product, professionalism, and stability.

Why This Role?

• Am Law 100 firm with a collaborative, respectful culture
• Strong emphasis on work-life balance and longevity
• Comprehensive benefits (medical, dental, vision), PTO, and covered parking
• Hybrid schedule (4 days onsite / 1 remote)

Key Responsibilities

• Provide high-level administrative support to 3–4 attorneys
• Draft, format, and revise legal documents (pleadings, discovery, correspondence)
• Handle e-filing in California state and federal courts
• Manage calendars, deadlines, and court filings
• Coordinate depositions, hearings, trials, and litigation logistics
• Prepare client materials and maintain organized case files
• Assist with expense reports, time entry, and travel coordination

Required Qualifications

• 3–5+ years of litigation legal assistant/secretary experience
• Strong experience with state and federal e-filing (CA courts required)
• Experience supporting multiple attorneys simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Outlook, Excel) and Adobe
• Excellent attention to detail, organization, and communication skills

Preferred Experience

• IP Litigation experience highly preferred
• Also open to Business Litigation, Complex Litigation, or Insurance Defense backgrounds
• Mid-to-large law firm experience strongly preferred
• Experience with docketing systems and client management databases (e.g., CRM tools)

Equal Opportunity Employer/Veterans/Disabled