Administrative Secretary

Administrative Secretary The Utah Department of Transportation (UDOT) is seeking a highly motivated and professional Administrative Secretary to provide comprehensive, daily support to the Director of the Right of Way Division and ROW Team. Serving as the primary contact for advanced agency assignments, this role requires independent judgment and a deep understanding of organizational policies and goals to facilitate seamless communication among internal teams, state agencies, and external stakeholders. Key responsibilities include managing office correspondence, files, and scheduling; overseeing logistics for meetings and travel; providing financial and procurement oversight; and maintaining critical division databases, website content, and technical records to ensure operational efficiency and transparency. About the Role Location – Right Of Way, Po Box 148420 Taylorsville, Utah, 84129 United States Background Check Required – Yes Drug Test Required – No Schedule Code – B - Competitive Career Service FT / PT Status – Full-Time Salary – $17.31 - $31.39 Hourly Wage Remote Work / In-Office – In-Office / On-Site Application Deadline – 8/19/2026* *This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible. Key Responsibilities Administrative & Operational Support: Acts as the primary point of contact for the office, manages incoming and outgoing correspondence, maintains physical and digital filing systems, and assists with new employee onboarding, orientation, and training tracking. Logistics & Scheduling: Manages calendars, coordinates appointments, meetings, conferences, and workshops (including end-to-end logistics and minutes), and handles all travel arrangements and expense reimbursements. Financial & Procurement Oversight: Executes purchasing, monitors division expenditures, processes consultant invoices, and orders supplies. Technical & Information Management: Maintains the division’s website, organizational charts, databases, library, and hardware/software status; prepares consultant work task orders; and assists in creating presentations. What You'll Bring Experience in an administrative support role. Experience with Google Workspace, Microsoft Office Suite, and Adobe Acrobat. A proactive and self-motivated work ethic with meticulous attention to detail and exceptional organizational skills. Experience drafting and reviewing reports and correspondence, as well as presenting and creating presentations. Excellent interpersonal skills with and a commitment to responsive, high-quality customer service. Preferred Qualifications Experience with administrative duties in the Right of Way, Real Estate, or Transportation field. Why You Should Join Our Team A Mission That Matters – At The Utah Department of Transportation, our mission is to “Enhance quality of life through transportation." We help the traveling public get where they want, when they want, as safely as possible. By joining our team, you contribute to the framework of Good Health, Connected Communities, Better Mobility, and a Strong Economy for all of Utah. Our Culture and Values – We aren't just a state agency; we are a team built on an internal culture of Trust, Teamwork, and Flexibility. We live by the values of Respect, Integrity, and Caring. If these values resonate with you, you will find a home here! EEO Statement The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact View phone number on click.appcast.io. #J-18808-Ljbffr