Administrative Assistant - Office of Technology Transfer

Administrative Assistant

The Office of Technology Transfer (OTT) seeks candidates for the job of Administrative Assistant (Intermediate Support level). This position reports to the Associate Vice President and Director of OTT.

The mission of OTT is to protect Penn State intellectual property (IP), identify its commercial potential, and stimulate economic development through the transfer of Penn State technologies to the marketplace.

Due to this position requiring access to sensitive information, candidates must be U.S citizens.

Responsibilities include the following:

• First point of contact for our office to greet visitors, guests, and the point person for conference room technology
• Respond to routine and moderately complex questions/issues concerning the OTT office
• Maintain inventory and order office supplies
• Compile and organize information to develop agendas and meeting materials
• Arrange meetings and assist in the coordination of events
• Support the planning and coordination of moderately complex projects
• May assist in preparing invoices and other financial documents
• Assist in travel expenses and reporting
• Prepare and route contracts for signature
• Coordinate with internal Penn State teams (procurement, finance, etc.) to obtain information
• Maintain files and ensure proper storage, retention, and security
• Maintain and monitor the internal email box
• Other duties as assigned

Skills and Experience: Working knowledge of University business systems (SIMBA, SAP Concur) is preferred. Proficiency in MS Office (Word, Excel, Office 365) is required. The successful candidate must demonstrate sensitivity in handling confidential information, attention to detail, customer service skills, excellent communication skills (oral and written), and a willingness to learn new technologies.

Work Arrangement: This is a 100% onsite position and will work out of our University Park campus.

Minimum Education, Work Experience & Required Certifications

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO Is The Law

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.