Administrative Assistant II

Administrative Assistant Ii

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant II in Los Angeles County with the following duties:

Scope will include assisting with consultant timekeeping services; preparing and routing budgetary memos and requests; updating charge code lists, contract budget authorizations and monthly expenditure data; updating and maintain electronic files located in shared environments; training new Timekeeping app users.

Key Responsibilities:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Perform various administrative, clerical data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Gather statistics and general data; review and combine this information into established reports for use internally
• Scan, fax and bind documents, reports, and proposals as required
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• Maintain an organized work space by keeping documents and supplies properly stored
• May represent immediate supervisor at project-related or other meetings as directed
• Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate
• May assume other duties as required/needed
• May be required to work beyond regular work shift as needed
• Maybe required to work various shifts as needed