Circuit Court Records Specialist
$47.79k - $64.03kOakgov
- # **Overview & Benefits**Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan's leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents.When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward.For more information about Oakland County benefits and employee perks, please visit:## **General Summary**Location: Oakland County Circuit CourtCompensation: $47,787 - $64,025Sixth Circuit Court of Oakland County is seeking a dependable and customer-focused Circuit Court Records Specialist to support the daily operations of the Circuit Court. In this role, you'll help ensure the efficient processing of court records, case scheduling, and jury operations while serving as an important resource for attorneys, court staff, jurors, and the public.This is an excellent opportunity for someone who thrives in a professional environment where accuracy, organization, confidentiality, and customer service are essential to supporting the judicial process.What you'll do:- Schedule civil, criminal, and domestic cases for court proceedings.- Assist attorneys, court staff, jurors, and the public by answering questions in person and by phone regarding court proceedings and schedules, case status, and general court procedures.- Collect case evaluation related fees and coordinate case evaluator assignments.- Collects, compiles, and maintains accurate statistical data related to case assignments, outcomes, and other relevant court metrics. May assist in preparing various daily, monthly, and quarterly reports, as required.- Maintains strict confidentiality of all court records, documents, and case related information, adhering to established court rules and procedures for privacy and security.- Performs duties related to compiling, filing, processing, and maintaining Circuit Court legal documents. Scans and indexes court documents into the court's case management system.- When assigned to the Jury Office, provides specialized services to clients, attorneys, and the public interacting with the Jury Office.Why you'll love it:- The opportunity to play an essential role in supporting the justice system and serving the community- A dynamic work environment where every day brings new challenges and opportunities to help others- Meaningful interaction with judges, attorneys, court staff, jurors, and the public- The chance to develop expertise in court operations, legal processes, and records management- A collaborative workplace that values professionalism, accuracy, and outstanding customer service- Competitive compensation, excellent benefits, and the stability of public sector employmentIf you're a detail-oriented professional who enjoys organization, problem-solving, and helping ensure the smooth operation of the judicial system, we'd love to hear from you.## **Minimum Qualifications**EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIESREQUIRED MINIMUM QUALIFICATIONS* Be a high school graduate or have a certificate of successful completion of the General Educational Development Test.* Have three (3) years of full-time clerical experience.* Pass the employment medical, established for this classification.* Successfully complete the six-month probationary period.ADDITIONAL DESIRABLE QUALIFICATIONS* Considerable knowledge of Circuit Court rules, laws, practices, internal systems, internal software, and procedures.* Considerable ability to perform legal clerical activities.* Considerable ability to work successfully and tactfully with judges, judicial staff, court personnel, attorneys, general public, and pro se litigants.* Considerable knowledge of modern office practices and procedures, including personal computers and county-standard software applications.* Considerable ability to follow oral and written instructions.* Considerable ability to maintain workflow concentration despite constant interruption.* Reasonable ability to make general decisions in accordance with departmental policies and procedures.* Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software.ESSENTIAL JOB FUNCTIONS* Assists private attorneys, prosecutors, and citizens by providing information regarding procedures involved in the scheduling, filing, and processing of Circuit Court cases and legal documents. Examines the legal sufficiency of papers filed such as stipulations and motion praecipes.* Performs a variety of clerical duties, including ordering supplies and reviewing and filing reports for future reference.* Answers telephone calls from attorneys, court staff, pro se litigants, and the public, usually regarding the court process.* Provides efficient and courteous counter assistance, supplying information and assisting attorneys and the public with requests for adjournments and/or court dates.* Reviews periodic reports of cases for future appearance dates. For case evaluation determines the appropriate number of panels to create in the computer system and adjusts as necessary. For caseflow verifies that all cases have a next scheduled date or based on the judge's absences, advises court staff of conflicts to make required adjustments.* Analyzes reports of pending dockets for adjournment and court date trends. Prepares reports and makes recommendations to enhance docket management.* Receives correspondence from attorneys indicating dates they are unavailable and updates the mainframe.* Accepts and records confidential acceptance/rejection responses and maintains files of all confidential documents. Following court rule-imposed guidelines, prepares and distributes reports to the judges.* Randomly appoints case evaluators, ensures availability for panel assignments, and enters assignments in the computer system. Accommodates changes in the assignment of case evaluators as needed and secures substitutes when a conflict arises. Instructs case evaluators on policies and procedures regarding case evaluation. Analyzes computer systems and reports to determine status of cases to adjust daily schedule for more efficient use of case evaluator's time.* Processes orders for dismissal, removal, and adjournment of case evaluation hearing dates.* Processes adjournments for hearing, trial, and other court dates by ensuring signed stipulated orders are obtained and by assigning new dates and assessing fees as necessary. Processes reassignment of judges to cases by completing necessary forms and notifying parties involved of the change; performs case evaluation scheduling duties and provides related information and assistance.* Processes docket adjustments by evaluating case criteria of a case in which the judge disqualified him/herself and may need to determine a case with similar characteristics to exchange with another judge.* Receives, scans, sorts, and distributes motion praecipes and reports to judges and judicial staff. Redistributes previously scheduled or incoming motions for Circuit Court Civil/Criminal Division judges who will be absent on a given Motion Day (unless otherwise directed).* Assigns criminal, civil, and domestic court dates for Circuit Court Judges. Uses a computer to determine the status of each case. Enters into the computer system the future court date ascertained by reviewing each judge's court calendar. Following pre-trial judicial activity notifies the appropriate attorneys and processes related documents.* Analyzes appropriateness and accepts case evaluation fees. Maintains a cash drawer. Balance daily cash drawers
- J-18808-Ljbffr Oakgov
Vacancy posted 2 days ago
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