Administrative Assistant

HHM CPAs is seeking an Admin Assistant for our Memphis office. This role will provide high-level administrative and operational support to the Managing Partner and partner group for a top 100 CPA firm. The Admin Assistant will be mainly responsible for proofing financials and processing tax returns as well as some receptionist duties as needed. The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities. Key ResponsibilitiesManage complex calendars, scheduling, and meeting coordination for executive leadershipAssist with tracking expenses, invoices, and basic financial documentationPrepare reports, presentations, and correspondence on behalf of leadershipAct as a gatekeeper for incoming communication, prioritizing and directing as neededCoordinate internal and external meetings, including agendas, materials, and follow-upsAssist with project tracking and ensure deadlines and deliverables are metSupport communication across multiple offices to ensure alignment and efficiencyMaintain organized records, files, and documentationAssist with special projects and ad hoc requests from leadershipHandle sensitive and confidential information with discretionMaintain a high level of professionalism in all communicationsQualificationsStrong organizational and time management skills with the ability to prioritize effectivelyExcellent written and verbal communication skillsHigh level of discretion and professionalismProficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word). Excel knowledge is a must!Experience in a fast-paced or multi-location environment preferred