Administrative Assistant

Administrative Assistant

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited!

Job Summary

The Administrative Assistant is responsible for supporting the club's office administration assisting with a variety of accounting and administrative tasks. This role assists with managing accounts payable and receivable, daily cash reconciliation, and maintaining accurate financial records. The Administrative Assistant also handles filing and other office duties, ensuring compliance with the club's standards of operations.

Reporting Structure: Reports to the Director Administration, Club Manager or General Manager

Day to Day:

• Supports the club's office administration by performing accounting and administrative tasks.
• Assist with managing accounts payable and receivable.
• Perform daily cash reconciliation and maintain accurate financial records.
• Handle filing and other office duties.
• Ensure compliance with the club's standards of operations.
• Report issues associated with the operation of the department to supervisors.
• Cross-train in the accounting department to gain proficiency in general accounting functions.

Additional Duties:

• Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management.
• Follow all company, club, and department policies, procedures, and instructions.
• Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
• Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
• Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
• Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
• Attend daily briefings and actively engage in required activities to stay informed and contribute to the team's success.

About You Required: High school diploma or equivalent. A minimum of 1 year of accounting experience or equivalent. Preferred: Proficient in computer use, with strong knowledge of spreadsheets. Proven ability to handle highly confidential information with discretion.

Physical Requirements: Must be able to stand, walk, and perform physical activities for extended periods. Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases. Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required. Able to lift, carry, push, and pull up to 10 lbs. occasionally. Effective communication skills, including talking and hearing, with sufficient visual acuity.

Primary Tools/Equipment: Computer, Keyboard, Telephone, Copier, General office supplies

Work Schedule: Attendance requirements for this position as outlined on the weekly schedule. Additional hours are required to meet deadlines of the position, including weekends and/or holidays.

What We Offer: We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and—if you're in a non-exempt role—hours worked. While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes: Medical, dental, and vision coverage, Life insurance, Short-term and long-term disability insurance, 401(k) retirement savings plan, Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)

Invited is an Equal Employment Opportunity Employer. The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.