Executive Assistant

About the job Executive Assistant


Executive Assistant & Office Manager

Support Leadership. Drive Organization. Help Build the Future.

GOR Group is supporting a client who is seeking a highly organized, proactive, and professional Executive Assistant & Office Manager to support executive leadership and oversee day-to-day office operations for a rapidly growing organization within the digital infrastructure and technology sector.

This role serves as the administrative backbone of the organization, providing executive support while ensuring office operations, travel coordination, company events, and strategic initiatives are executed efficiently and professionally.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, maintains strict confidentiality, and enjoys helping leadership teams operate at their highest level.

This is an onsite position located in the Buffalo, New York area.

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling, and meeting coordination.
• Coordinate internal and external meetings, including logistics and preparation.
• Arrange executive travel, accommodations, and detailed itineraries.
• Prepare meeting agendas, presentation materials, and supporting documentation.
• Track executive action items and ensure timely follow-up.
• Support executive communications and correspondence.
• Assist with leadership reporting, planning sessions, and executive meetings.
• Maintain confidential records, files, and executive documentation.
• Anticipate scheduling conflicts and proactively resolve logistical challenges.

Office Management

• Oversee daily office operations and administrative functions.
• Coordinate office supplies, equipment, furniture, and vendor services.
• Serve as the primary point of contact for office-related needs.
• Maintain a professional, organized, and welcoming office environment.
• Coordinate facility maintenance requests and office improvements.
• Support employee onboarding logistics and workspace preparation.
• Maintain office procedures, policies, and administrative best practices.
• Assist with employee engagement initiatives and office culture activities.

Administrative & Operational Support

• Maintain company records, files, and administrative documentation.
• Support document organization, retention, and records management.
• Coordinate internal meetings and company communications.
• Assist with preparation of reports, presentations, and business materials.
• Support expense reporting and administrative tracking activities.
• Coordinate relationships with vendors and service providers.
• Provide administrative support to executive and leadership team members.
• Support company-wide initiatives and special projects.

Travel & Event Coordination

• Coordinate executive and team travel arrangements.
• Manage conference registrations and event logistics.
• Assist with trade show preparation and execution.
• Support customer visits, facility tours, and leadership events.
• Coordinate company-hosted meetings, events, and team activities.
• Manage calendars associated with conferences, speaking engagements, and industry events.

Strategic & Special Projects

• Support strategic initiatives assigned by executive leadership.
• Conduct research and gather information to support decision-making.
• Assist with process improvement and organizational development initiatives.
• Coordinate cross-functional administrative projects.
• Support company growth initiatives and operational scaling efforts.
• Assist with implementation of new administrative systems and processes.

Required Qualifications

• 5+ years of experience as an Executive Assistant, Office Manager, Administrative Manager, or similar role.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency with Microsoft Office Suite, Google Workspace, and presentation software.
• Experience managing executive calendars and coordinating complex travel arrangements.
• Ability to manage multiple priorities in a dynamic, fast-paced environment.
• Strong attention to detail and commitment to follow-through.
• Self-motivated with the ability to anticipate needs and solve problems proactively.

Preferred Qualifications

• Experience supporting senior executives or C-suite leadership.
• Experience working within technology, engineering, manufacturing, construction, infrastructure, or related industries.
• Experience supporting a startup or high-growth organization.
• Experience coordinating conferences, trade shows, executive events, and customer engagements.
• Familiarity with project coordination, process improvement, and business operations support.

Key Competencies

• Executive Presence
• Professional Communication
• Organization & Planning
• Problem Solving
• Attention to Detail
• Confidentiality & Trust
• Initiative & Ownership
• Adaptability
• Customer Service Mindset
• Relationship Building

What Success Looks Like

• Executive schedules are managed efficiently and strategically.
• Travel, meetings, and events are executed seamlessly.
• Office operations run smoothly and professionally.
• Leadership productivity is enhanced through proactive support.
• Administrative processes are organized, documented, and scalable.
• Internal communications and coordination efforts are effective.
• Company events, conferences, and executive engagements are successfully executed.

Why This Opportunity?

This position offers the opportunity to work directly with executive leadership, contribute to a growing organization, and play a key role in supporting business operations during an exciting period of growth.

The successful candidate will have significant visibility across the organization and the opportunity to make a meaningful impact through operational excellence, organization, and strategic support.

Schedule: Full-Time, Onsite
Travel: Occasional travel may be required for events, meetings, and company initiatives.