Senior Executive Assistant

Company Description Founded in 1999, Indigo Capital is a successful New York-based investment firm with a focus on private equity in North America.

Position : Senior Executive Assistant

· Salary: $90,000

· Hours are 11am to 4:30pm, Monday through Friday (candidate must be willing to occasionally work outside these hours)

· $30 daily lunch allowance

· Fully paid health insurance (medical)

· Gym Membership Reimbursement (Equinox or similar)

· Personal Cell Phone Monthly Bill Reimbursement

· Six weeks of paid vacation: 4 weeks plus 2 weeks during the holiday break. Federal holidays are also observed

· Pleasant, quiet work environment in a nice Midtown office located on a high floor on 57th Street and 3rd Avenue

Responsibilities:

· Provide both work-related and personal support for the Firm’s Managing Partners (2) and assist the Vice President

· Perform various administrative functions (answer phones (low), scan, file, distribute mail and packages, order office supplies and snacks, etc.)

· Coordinate international and domestic travel schedules (light) and general calendaring

· Prepare travel expense reimbursements (T&Es)

· Schedule meetings, calls, and video conferencing

· Monitor bank accounts and update Quicken files

· Oversee accounts payable and receivable, process payments and wire transfers. Generate and send invoices to portfolio companies (quarterly)

· Assist with the preparation of presentations, marketing and other materials

· Communicate in a professional manner with various vendors, investors, financial institutions, and other primary contacts

· Ensure various documents are properly executed, scanned, and sent for additional procedures (notarization, apostille, etc.), if applicable

· Perform basic research (markets, industries, companies)

· Run errands, gather lunch, replenish coffee, etc.

· Assist with ad-hoc projects as needed, on both executive and personal levels

Requirements:

· Minimum of 3-5 years of administrative experience, preferably within financial services

· Proficient in Microsoft Office (Word, Excel and PowerPoint)

· Very organized with strong attention to detail

· Ability to multitask and prioritize

· Excellent written, verbal, and interpersonal communication skills

· Bachelor’s Degree required; please include GPA in resume (transcript required before starting)

· Comfortable in a quiet office environment

· Bright, energetic, self-motivated team player and pleasant to be around!

Please note: This is an in-office role, Monday – Friday 11am to 4:30pm (must be willing to occasionally work outside of these hours). Friday afternoons are off during 3 months from Memorial Day to Labor Day.

We are looking to fill this position ASAP.