Registrar Assistant

Job Description

Job Description

We are looking for a detail-oriented Registrar Assistant to support student records and transfer credit activities for a non-profit organization in Cincinnati, Ohio. This Long-term Contract position focuses on maintaining accurate academic information, assisting with registrar-related services, and providing responsive support to students, faculty, and staff. The ideal candidate will be comfortable working with data systems, reviewing documentation carefully, and helping ensure transfer credit processes are handled efficiently and accurately.

Responsibilities:
• Review transfer-related documents and update student records in the student information system with a high degree of accuracy.
• Examine submitted materials to confirm documentation is valid, complete, and appropriate for record processing.
• Enter and verify student data from source records, ensuring information is correctly reflected in institutional systems.
• Use reference tools, equivalency resources, academic catalogs, and imaging platforms to evaluate and support transfer credit decisions.
• Conduct follow-up research to clarify transfer coursework details and determine proper credit status when information is incomplete or unclear.
• Provide front-line assistance to students, faculty, staff, and the broader college community regarding transfer credit and registrar services.
• Communicate clearly by phone, email, and in writing to explain transfer credit guidelines, outcomes, and related procedures.
• Perform administrative support tasks such as maintaining electronic records, processing forms, preparing reports, and responding to information requests.
• Index and validate imaged records to support organized and reliable document management.
• Build knowledge across additional registrar functions through cross-training and assist with other assigned operational needs.

• Prior administrative support experience in an office, education, or records-focused environment.

• Proficiency with Microsoft Excel and Microsoft Word for tracking information, preparing documents, and supporting daily administrative work.

• Ability to review forms and supporting documentation carefully for completeness, accuracy, and authenticity.

• Effective written and verbal communication skills for assisting students, faculty, and staff.

• Strong organizational skills with the ability to manage electronic files, paperwork, and multiple requests efficiently.