Accounts Payable Administrative Clerk

Position Summary

The Accounts Payable Administrative Clerk is responsible for providing clerical and administrative support to the Accounts Payable function. This role assists with review of documents received through the data capture portal, vendor file maintenance, data entry, document management, and general departmental support to help ensure accurate, timely, and controlled payment of vendor obligations. An attention to detail as well as the ability to perform multiple tasks is essential to this position

Essential Responsibilities & Expectations

• Assist with review of documents received through EDC


• Index AP invoice batches as needed.


• Assist in reviewing vendor statements monthly.


• Reconcile PNC credit cards to backup and post in AX.


• Maintain vendor master files in company ERP system.


• Respond to basic vendor inquiries


• Other administrative tasks as needed

Qualifications

Education :

• High school diploma or the equivalent

Experience :

• 1-2 years of clerical or accounts payable experience preferred. 


• Must possess or demonstrate the ability to quickly acquire the following required Skills and Competencies:

Skills and Competencies

• Basic computer skills


• Ability to understand and follow verbal and written instructions


• Excellent verbal and written communication skills


• Ability to interact in a positive manner with internal and external contacts

Job Training:

• Strong attention to detail and accuracy


• Basic understanding of accounts payable processes


• Ability to work with invoices, numbers, and financial documents


• Proficient in Microsoft Excel, Word, and Outlook


• Experience with ERP or accounting systems (e.g., AX, D365) a plus


• Effective written and verbal communication skills


• Ability to interact in a positive manner with internal and external contacts

Safety Summary

Working Conditions

• Work is normally performed in an office environment and filing is required. 


• Limited physical effort is required for this position.

Physical Requirements

• Speaking


• Listening


• Writing


• Typing


• Reaching


• Kneeling


• Stooping

Job Hazards

• Ergonomic hazards


• Stress


• Electrical hazards


• Fire hazards


• Contagious illnesses


• Slipping, tripping, falling

Thompson Tractor is an Equal Opportunity Employer including Veterans and Individuals with Disabilities.