Executive Assistant to the CEO

Career Opportunities with Pacific Office Automation Careers At Pacific Office Automation Share with friends or Subscribe! Current job opportunities are posted here as they become available. Department: Branch Support (Receptionist, Admin Assistants) This is not a traditional Executive Assistant role. This is a high-impact position working directly alongside the CEO of a $500M +, 1,500-employee company operating across 11 states and 40 + branches. The role is designed for someone who wants to learn the business at a high level, drive execution, and grow. The CEO is highly efficient and self-sufficient—this role is about improving execution, removing friction, and increasing organizational effectiveness. What You’ll Be Responsible For Acting as a force multiplier for the CEO—managing priorities, follow-ups, and key initiatives Coordinating communication across executive leadership, branch teams, and external partners Planning and executing corporate events, leadership meetings, and company gatherings Supporting travel and occasionally attending key events or meetings Helping manage the company’s monthly reporting cadence and executive deliverables Tracking action items and ensuring strong follow-through across the organization Identifying opportunities to improve processes, communication, and execution What Success Looks Like The CEO is highly focused on strategic priorities with minimal distractions All key initiatives and follow-ups are tracked and completed on time Corporate events and leadership meetings are executed seamlessly Monthly reporting cycles run efficiently, even during high-intensity periods Communication across leadership is clear, aligned, and consistent First 90 Days 0–30 Days: Learn the business, build trust, understand priorities and reporting cadence 30–60 Days: Take ownership of follow-ups, coordination, and support a full reporting cycle 60–90 Days: Operate independently, improve processes, and take ownership of key initiatives or events By 90 days, you are functioning as a proactive extension of the CEO—not just supporting, but driving execution. Who This Role Is Perfect For Someone who takes ownership and doesn’t wait to be told what to do Someone who wants exposure to how a large business operates at the executive level Someone who thrives in a fast-paced, high-performance environment Someone highly organized but flexible, able to bring structure to complexity Someone who follows through relentlessly and cares about outcomes Someone interested in growing into a Chief of Staff or leadership role Who This Role Is Not For Someone looking for a purely task-based or reactive administrative role Someone who requires constant direction or highly structured instructions Someone uncomfortable with fast pace, ambiguity, or high expectations Someone seeking a strict 9-to-5 schedule without flexibility during key business periods Someone not interested in growing beyond a traditional support role Medical/Dental/Vision/Life insurance plans Matched 401k FSA Program Pay: Salary of $100,000 plus bonus opportunity Additional Notes Event planning is a meaningful part of the role Expect longer hours at the end of each month to support reporting and executive deliverables #J-18808-Ljbffr Pacific Office Automation Inc.