Billing Coordinator

Job Description

Billing Coordinator

Employment Type

Full-Time | On-site

Hackensack, NJ

We're partnering with a well-established Am Law 200 firm seeking a Billing Coordinator to join its New Jersey office. This role is ideal for a legal billing professional with strong e-billing expertise, excellent organizational skills, and the ability to manage complex billing arrangements in a fast-paced law firm environment.

Job Duties:

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• Prepare and edit client invoices in accordance with firm policies and client guidelines.
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• Proficient in E-billing procedures.
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• Review and verify accuracy of billing data, ensuring all billable time and expenses are accounted for.
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• Coordinate with attorneys, paralegals, and other staff to resolve billing discrepancies and issues.
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• Respond to client inquiries regarding billing and payment status.
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• Process write-offs following Firm policy.
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• Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
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• Ability to handle a high volume of bills per month.
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• Ability to effectively interact and communicate with attorneys, assistants, and clients.
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• Review and verify accuracy of billing and supporting documentation as required.
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• Create new billing formats as needed.
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• Assist with the preparation of monthly and quarterly billing reports for management review.
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Required Skills:

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• 3 or more years hands-on billing experience in a law firm.
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• Elite 3E, Aderant (or equivalent accounting software) experience.
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• Demonstrated proficiency with MS Office.
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• Ability to multi-task and prioritize.
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• Ability to organize work flow and use time efficiently.
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• Ability to show strong attention to detail.
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• Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands.
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• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative.
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• Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings.
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If you have law firm billing experience and are comfortable handling complex invoices, e-billing requirements, and high-volume billing operations, we would love to connect with you. Apply today to explore this opportunity.