Executive Assistant, Visuals

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. About the Role The Times is looking for an executive assistant to support several leaders of visual desks, ensuring they can operate effectively. As the executive assistant you must also be able to represent these leaders, both internally and externally, in a manner that corresponds to the professional nature of the newsroom departments. This is a critical support role for everything operational and administrative. Organization is important, as you will work with newsroom leadership teams across the company. You are motivated by helping others and finding solutions and are always thinking ahead. You are a quick study, a strong communicator, and someone who enjoys excelling in a dynamic environment. Diplomatic and calm, you welcome challenges and look for creative solutions. You are able to anticipate and adapt, embracing change at a moment's notice and you can easily manage multiple tasks simultaneously. This is an in-office position based in New York and includes regular attendance in the office four days each week, typically Monday through Thursday but subject to editors' schedules and business needs. Responsibilities Provide operational and administrative support to leaders Manage busy calendars, including vetting and prioritizing meeting requests and coordinating small and large meetings and, on occasion, travel bookings Be highly responsive to requests and changing schedules and priorities Handle a heavy volume of requests from all stakeholders including answering inquiries, resolving problems, and making appropriate referrals Collaborate with the recruitment team to streamline and expedite interview scheduling, particularly during periods of high hiring volume. Maintain a high degree of confidentiality on all matters File all expenses for reimbursement on behalf of your assigned editors In coordination with operations staff, plan events including town halls, lunches, dinners and social gatherings Maintain relationships with important contacts of all levels within and outside of the company and act as a liaison Occasionally assist with research, prepare editors for internal meetings, or create clear and well-designed presentations and decks May be asked to track priorities and projects for the executive, making sure they are on task Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world. You will report to one of the directors of Newsroom Operations. Basic Qualifications 3+ years of industry experience, providing administrative support for a senior executive Bachelor's degree or equivalent years of professional experience Preferred Qualifications Interest in visual journalism The annual base pay range for this role is between $70,000 - $85,000 USD. For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs. For roles outside of the U.S., information on benefits will be provided during the interview process. The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply. We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. 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