Administrative Assistant, Principal

Secretary to Principal

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient word processing and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.

2. May prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.

3. May maintain a daily teacher attendance log and records for substitute teachers.

4. Process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.

5. May maintain school calendar of events.

Reception and Phones

6. Schedule meetings and appointments and maintain calendar for principal.

7. Assist students, teachers, and parents as needed.

8. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

10. Update handbooks, policy manuals, and other documents as assigned.

11. Perform routine bookkeeping tasks including simple mathematical operations to maintain campus budget records.

12. Prepare and process purchase orders and work orders.

13. Receive, store, and issue supplies and equipment.

14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

15. Assist with coordination of faculty meetings and campus activities.

16. Accurately maintain campus budget.

17. Maintain inventory of fixed assets, equipment, and supplies.

18. May sort, distribute, or deliver mail and other documents.

19. May administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

20. Maintain confidentiality.

None Equipment Used: Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.